Administrative Assistant Job in Nairobi 2019
Career Kenya: Administrative Assistant Job in Nairobi 2019
Employment vacancy : Today Recruitment Kenya

Administrative Assistant (ADMIN)

1 (One) year Contract (Renewable)
Starting date:                 
Reporting to:                  
Executive Director

Our client The Federation of East
African Freight Forwarders Associations (FEAFFA) is a regional private sector
apex body of the Customs Agents and Freight Forwarding (CFA) industry in East
Africa representing over 2500 CFA firms. The current members of the Federation

Association Burundaise des Agences en
Douane et Transitaires (ABADT)
Kenya International Freight &
Warehousing Association (KIFWA)
Rwanda Freight Forwarders Association
Tanzania Freight Forwarders
Association (TAFFA)
Uganda Freight Forwarders Association
Zanzibar Freight Forwarders Bureau
The Federation aims at promoting a
professional freight logistics industry for trade facilitation and regional
economic growth. FEAFFA strives to address the challenges experienced by its
members at Association, firm and now individual levels through provision of
training and other aspects of capacity building. The Federation advocates for
the removal of barriers that impede the full implementation of the East African
Community (EAC) Customs Union.
FEAFFA works closely with the East
African Revenue Authorities (EARAs) and the EAC Directorate of Customs and
several development partners among TradeMark East Africa (TMEA), USAID, JICA,
FHI360, Business Advocacy Fund (BAF) and the Commonwealth Secretariat. The
Federation also collaborates with COMESA, the African Union Commission,
Transport Corridor Coordination authorities and other private sector
organizations in East Africa.
FEAFFA seeks to hire a suitably
qualified person for the position of Administrative Assistant.
The position will have a primary role
in administration and a supporting role in accounting.
Providing the Executive Directors
office with administrative and logistical support related to smooth running of
the ED’s office and the entire organization.
Providing full range of office
administrative and clerical work, including but not limited to filing returns
and renewing licenses, handling calls and emails, maintaining contact lists,
printing, photocopying and scanning.
Maintaining computerized and manual
filing systems
Managing the front office including
among others handling of visitors and clients; directing them to relevant
persons and handling correspondences.
Planning and coordinating meetings,
seminars, workshops and related activities.
Documentation such as preparing
general correspondences, memos, taking minutes of internal and external
meetings as necessary
Organizing travel logistics such as
booking flights and scheduling taxis for all FEAFFA projects
Inventory tracking
Supporting the Human Resource
function of the organization by ensuring timely submission of timesheets,
dispatch of pay slips and maintaining employee files.
Supervising the office assistant
Any other duties as may be assigned
from time to time.
Managing petty cash
Supporting preparation of
organizational budgets
Supporting preparation of comparative
reports against actual
Supporting booking keeping process
Knowledge of office management
systems and procedures
Proficiency in MS Office
Strong organization and interpersonal
Excellent verbal and written
communications skills including command of the English language
Must be independent and be able to
work proactively
Basic accounting skills
Great attitude, open to learning,
self-driven/starter and customer focus
Minimum of a Diploma in Business
Management, Administrative or Secretarial studies, Office Management from a
recognized institution.
At least three years working
experience in a similar or related position preferably in the private sector,
CSO, and/or development agencies.
Knowledge of the transport and
freight logistics sector in East Africa will be added advantage.


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