Administrative Assistant Job Vacancy in Kenya 2019
Career Kenya: Administrative Assistant Job Vacancy in Kenya 2019
Employment vacancy : Today Recruitment Kenya

Toyota Kenya

Job Title: Administrative
Assistant – Facilities
Division: HR & General Affairs
Department: Administration
Reports to: Manager, General Administration
Work station: Head Quarters

Indirect Reports: N/A

Job Purpose: This position is responsible for provision of administrative
support to the Administration Department to ensure effectiveness and efficiency
in service delivery to customers.
Main Responsibilities of the Job
Operational Responsibilities
·        
Liaison with the Facilities
Management teams including monthly status meetings
·        
Ensure the general ambience of the
office is maintained at an acceptable level as per the cleaning benchmarks set
·        
Supervision of approved maintenance
works
·        
Ensure facilities preventative
maintenance schedules are adhered to
·        
Provide daily support to outsourced
service providers including G4S to ensure efficiency in dissemination of
services in all departments.
·        
Renewal of seasonal parking tickets
·        
Approval of vehicle for staff use
·        
Organise for annual inspection
licences and other vehicular licences
·        
Fuel (fleet, open fuel cards and
generators) and vehicle maintenance reporting
·        
Vehicle usage reports derived from
tracking devices report
·        
Fleet maintenance reporting
·        
Valuation of company vehicles for
insurance and disposal
·        
Prepare a list for disposal and
submit to the team leaders for approval before disposal of any old documents.
·        
Transfer of ownership after disposal
of units
·        
Regular update of the Company vehicle
list
·        
Analysis and approval of utility
bills – electricity and water
·        
Analysis and approval of company
vehicles fuel and maintenance
·        
Submission of respective invoices for
payment
·        
Business Licensing
·        
Procurement of all required trading
licenses
·        
Payment of land rents and rates
·        
Payment of KEBS levy and KAM
subscription
Knowledge, Skills and Experience
Minimum level of academic and
professional qualification required to perform effectively in the role
·        
Degree in Business from a recognized
institution.
·        
Diploma in Office Administration
Minimum level of experience required
to perform effectively in the role
·        
Two (2) years of relevant experience
from a recognized organization.
·        
Administration and Switchboard teams
·        
All Staff members
·        
Suppliers
·        
Lands Office
·        
County Government
·        
Utilities companies
·        
Computer Literacy
·        
Knowledge on the current Facilities
Management trends in the market
·        
Report writing skills
·        
Presentation skills
·        
Communication skills
·        
Innovation – Ability to come up with
new and better ways of working to improve efficiency and effectiveness
·        
Time management – Ability to use time
effectively and efficiently
·        
Interpersonal skills – Ability to
build rapport and constructive and effective relationships with colleagues and
customers
·        
Customer focus – Establishes and
maintains effective relationship with both internal and external customers, to
gain their trust and respect
·        
Ethics and values – Adheres to an
appropriate and effective set of core values and beliefs, and in alignment with
the TKEN values
·        
Integrity and trust – Trusted
individuals who can present the unvarnished truth in an appropriate and helpful
manner, keeps confidence, admits mistakes, doesn’t misrepresent themselves for
personal gain
If you meet the requirements, kindly
forward your application enclosing a detailed word version of your curriculum
vitae together with a cover letter by 22nd November 2019 to
applications.applications@toyotakenya.com
Please indicate Administrative
Assistant – Facilities as the header of your email.

We are an equal opportunity employer

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