Administrative Assistant / Receptionist Job in Nairobi, Kenya 2019
Career Kenya: Administrative Assistant / Receptionist Job in Nairobi, Kenya 2019
Employment vacancy : Today Recruitment Kenya

Scope of Work

Position: Administrative
Assistant / Receptionist
Activity: USAID Kenya / East Africa Journey to Self-Reliance (J2SR)
Mission Support Program

Company Background: SoCha (a portmanteau of Social and Change) is an independent
Monitoring, Evaluation and Learning (ME&L) firm that provides bespoke
solutions to social challenges. Since our inception in 2010, we have grown into
a fully-fledged ME&L services firm that specializes in advancing innovative
methodologies and changing the way donors find solutions to social problems.

Activity Background: USAID / Kenya East Africa seeks to advance what self-reliance
means for Kenya and the broader region. To support USAID/KEA to align
programming toward promoting self-reliance outcomes, SoCha LLC has recently
been awarded and will implement a two-year (optional three-year) mission
support program to enable USAID to pivot into this journey to self-reliance
To support this journey, the J2SR
program will support USAID/KEA to understand context, align programs, collect
data, understand complexity, and apply learning to program adaptation.
Thus, the Journey to Self-Reliance
program aims to:
Strengthen monitoring, verification,
and reporting systems;
Improve the utilization of
evaluations, assessments, and analyses to fulfill learning objectives and
inform decisions;
Improve internal and external
coordination, collaboration, and learning;
Enhance practices of learning and
adapting; and
Support strategy development and
process management.
J2SR is both a support contract and a
core learning mechanism for the USAID/KEA mission.
J2SR will support USAID/Kenya and
East Africa across all technical areas, operating in Nairobi, Kenya with travel
in both Kenya and the East Africa region.
J2SR will partner with local organizations
and local firms and will work to build local capacity to drive ambitious
development agenda throughout Kenya and East Africa.
Position background: Reporting directly to the Administration Manager regarding
day-to-day office operations, the Administrative Assistant is responsible for
smooth administrative operations of a project office.
Main Duties of the Position will be;
Work with the operations team and
project staff to manage logistics and procurement.
Maintain project files and assist
with office management and financial transactions.
Communications Management – Handle
calls, mail, and electronic communications; compose and type correspondence;
and interface as appropriate to parties passing through or using the project
office. In addition, route messages and information to appropriate individuals,
paying particular attention to channeling communications to other project
Information Management – Develop and
maintain office filing systems; maintain library resources; take, prepare, and distribute
minutes from meetings.
Meeting, Travel, and Schedule
Management – Help manage the professional staff calendar of the senior
management staff.
Conference and Workshop Coordination
Conference and Workshop Coordination
– Coordinate as needed with the ESP main office conferences, workshops and
training sessions.
Skills, Knowledge, Education and
English language proficiency,
Strong communication and
interpersonal skills, and the ability to work effectively in a team environment
2 years of USAID experience

Interested candidates must submit
their CV and Cover letter as one document by the end of the day, Friday
November 8th, 2019 to


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