Field Coordinator Job in Kenya 2020
Career Kenya: Field Coordinator Job in Kenya 2020
Employment vacancy : Today Recruitment Kenya

Mandera

Closing
date: December 11, 2020
 

ISLAMIC
RELIEF- JOB ADVERTISEMENT
 

Established in 1984 in the UK, Islamic Relief is an international NGO
seeking to promote sustainable economic and social development by working with
local communities through relief and development activities. We aim to help the
needy regardless of race, religion or gender. Through working in chronic food
deficit areas and in the most disadvantaged areas, IRK has ensured that its
programmes target those who are most vulnerable in the most disadvantaged
areas.

These programmes include Health and nutrition, Water and Sanitation,
livelihoods, Child-welfare and other special programmes (Qurbani and Ramadhan).

The Islamic Relief Kenya in its pursuit to support and strengthen its
operations, seeks to employ motivated, hardworking and pro-active individuals
to fill in the following position;

Job Title: Field
Coordinator (FC)**

Reporting
To:
 Programme
Manager

Base
Location:
 Mandera
Field Office 100%

1. Overall Purpose:

The Field Coordinator will be responsible for coordinating, managing the
field office and ensuring smooth implementation of programme activities and
operations in accordance with IRK policies and procedures. As a member of the
IRK Senior Management Team the Field Coordinator will contribute to strategic
decision making and shaping of the overall strategy for IRK country Programme.

The
following are key summary objectives for this role:
 

a) To support and coordinate planning and implementation of IRK’s strategic
plans, including annual business plans.

b) To effectively lead and support the Planning and Management of area
Programme in terms of Programme design, planning, implementation, M&E and
reporting.

c) To ensure and enforce Programme Compliance both internal
procedures/guidelines (Financial, Logistics, Admin & HR, Security etc) and
external (with local authorities)

d) To provide leadership in staff management and support at the field level
for effective performance

e) To ensure excellent and objective representation at the field level-to
the local authorities, donors, partners, forums and community level.

Key
Responsibilities:

a) Program Strategy

  • As a
    member of the Country Program’s Senior Management Team (SMT), help to
    shape the overall strategy for the Programme as articulated in the Country
    Business Plan and strategic plan.
  • Ensuring
    the implementation in the field of the part of the country strategy for
    which he/she is responsible in collaboration with the CD, PM and the
    Program Coordinators/project Managers.
  • Ensure
    IRK’s mission, values, and the Programme objectives are communicated
    amongst project staff and facilitate input from project staff in the
    strategic planning process.
  • Assist the
    Programme Manager, Country Director and HR Manager in defining required
    team composition and organizational structure for the project team in
    accordance with the IRK staff grading structure and funding.

b) Programme Development and Implementation

  • Provide
    leadership in Programme need assessments and gaps Analysis
  • Coordinate
    and control the implementation of planned projects
  • Coordinate
    the development of new projects in collaboration with project coordinators
    and project managers.
  • Supervise
    the support services activities at field level, in collaboration with the
    support department managers
  • Has
    overall financial oversight and monitors the Project budgets in
    consultation with the Project Managers/coordinators/officer and finance
    staff at the Field Office.
  • Provide
    monthly, interim and final project reports on projects within the area for
    submission to donors in accordance with the reporting schedule and the
    required reporting formats.
  • Facilitate
    monitoring of the projects with project staff, to review project progress,
    review beneficiary feedback, identify corrective actions required, and
    capture learning.
  • Promote
    and encourage an openness to welcoming feedback from beneficiaries and
    communities, and learning from staff
  • Responsible
    for managing project budgets, in conjunction with the area finance team,
    administration and logistics staff, ensuring project budgets are phased, a
    procurement plan is drawn up, and assisting project staff in managing
    specific project budget lines, monitoring expenditure to budget and
    identify any corrective actions required.
  • Participate
    in project monitoring and evaluation to assess project impact and
    effective use of resources.

c) Programme Compliance and Safety

  • Responsible
    for security management for the project team in the designated area,
    including writing and updating the location-specific Security Plan with
    support from country focal person, ensuring staff are fully briefed and
    trained on the agreed security measures appropriate to the area, staff
    understand individual and collective responsibilities for safety and
    security and ensuring incidents are reported, critical learning is
    recorded and corrective actions taken.
  • Responsible
    for health and safety for the project team in the designated area,
    ensuring policy/ area guidelines is understood by staff, and any
    accidents/incidents are recorded appropriately.
  • Responsible
    for the induction of project staff posted to the area, with the support of
    the HR office, ensuring their familiarity with IR mission, values, Quality
    Standards, policies and Programme objectives and their individual
    responsibilities in upholding these standards and policies.
  • In
    conjunction with the HR Coordinator and HR staff, ensure local recruitment
    is consistent with IRK HR recruitment policies, the legal context and
    local practice
  • In
    conjunction with the HR Coordinator and HR staff, ensure HR policies and
    procedures are understood by the project team and implemented.
  • In
    conjunction with the Finance Manager and finance staff, ensure financial
    management is in accordance with IRK financial policies and guidelines.
  • In
    conjunction with the Logistics Manager and logistics staff, ensure
    logistics systems (procurement, transport, storage, communications,
    buildings management, asset management etc) are in accordance with IRK
    Procurement/ logistics systems and policies.
  • Ensure
    project completion, filing and archiving procedures are implemented.

d) Team Management

  • Provide
    leadership to the project teams, ensuring clarity over project plans and
    priorities, encouraging effective team work and inclusiveness, and
    building a team spirit through regular meetings and team events.
  • Provide
    management support to the Programme/project management team, in their
    management of others, and the implementation of work plans and budgets.
  • Oversee
    the administrative functions for the Programme/project team, line managing
    administrative staff in the area of operation.
  • Ensure
    IRK’s staff performance management system is effectively implemented across
    the Programme teams, with objective setting, probationary reviews, regular
    catch ups, 6-monthly performance & Annual appraisals and exit
    interviews, carried out for all staff.
  • Support
    the implementation of IRK’s staff development policy, including personal
    development planning, across the project teams in a way that is consistent
    and transparent.
  • Conduct
    disciplinary and grievance procedures, as required, in conjunction with
    the HR Coordinator.

e) Programme Representation and Coordination

  • Represent
    the project area in SMT discussions, reviewing security management,
    progress against strategic objectives, budget expenditure, Human
    Resources, and any other operational concerns.
  • Represent
    IRK to local authorities (whether formal governmental – county or informal),
    securing the necessary approvals to operate.
  • Represent
    IRK to other NGOs, UN agencies, and visitors, ensuring coordination and
    constructive working relations and attendance at relevant inter-agency
    coordination meetings or delegating to staff as appropriate.
  • Represent
    IRK to donors’ representatives and other visitors to the Programme area.
  • Where
    required, support policy influencing (advocacy) activities at relevant
    local levels, in consultation with the Programme Manager, Country Director
    and Sector heads.
  • Facilitate
    relationship building with IRK partner organisations and collaborative
    work in accordance with the IRK Programs.

Required
qualifications, competences and experience

  • At least
    an Advanced University degree or equivalent in an area that is related to
    the IRK’s Programme objectives, with a focus on a relevant field
  • Proven
    track record of leadership, with at least 5 years progressive senior
    management experience in INGO
  • Demonstrated
    field leadership in strategic program and project development,
    implementation, and evaluation;
  • Inspiring
    leadership with excellent communication and interpersonal skills;
  • Excellent
    diplomatic skills and ability to create positive relations with senior
    government officials, international organizations, NGOs to enhance IRK’s
    programmes;
  • Experience
    of Managing donor funded projects and programmes- EU, NORAD, USAID, SIDA,
    DFID and the UN as well as other institutional donors.
  • Experience
    with Programme Design, Planning, Implementation, Monitoring and Evaluation
    and Reporting as per donor requirements.
  • Experience
    with financial management and compliance with donor requirements.
  • Entrepreneurial
    orientation, self-starter able to work independently and cope with
    demanding work situations in complex setting.

Skills
and Competence:

  • Strong
    management and supervisory skills and experience.
  • Demonstrated
    leadership ability in strategizing and coalition building.
  • Strong
    analytical (both Socio-Economic, and organizational) skills with good
    attention to detail.
  • Ability to
    provide coaching, mentoring and leadership to team members.
  • Programmatic
    expertise on the following themes: humanitarian interventions, DRR, gender
    issues, conflict, sustainable livelihoods etc
  • Strong
    computer skills (MS Word, MS Excel, MS Access, MS Power Point, MS Project,
    SPSS).
  • Commitment
    to and understanding of IR’s values

How to
Apply

Please send us your
cover letter and detailed CV, including your qualifications, experience, names
and addresses of three referees, a working e-mail address and daytime telephone
contacts. The forwarding e-mail and cover letter must clearly indicate the
position title on the subject line. Send your application to 
Recruitment.irk@islamic-relief.or.ke by Friday 11Th Dec
2020.

Please note that this is
an urgent recruitment, shortlisting will be done on a rolling basis

CLICK HERE TO APPLY ONLINE







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