Field Coordinator Job in Kenya 2020
Career Kenya: Field Coordinator Job in Kenya 2020
Employment vacancy : Today Recruitment Kenya
date: December 11, 2020
RELIEF- JOB ADVERTISEMENT
Established in 1984 in the UK, Islamic Relief is an international NGO
seeking to promote sustainable economic and social development by working with
local communities through relief and development activities. We aim to help the
needy regardless of race, religion or gender. Through working in chronic food
deficit areas and in the most disadvantaged areas, IRK has ensured that its
programmes target those who are most vulnerable in the most disadvantaged
The Islamic Relief Kenya in its pursuit to support and strengthen its
operations, seeks to employ motivated, hardworking and pro-active individuals
to fill in the following position;
Job Title: Field
Field Office 100%
1. Overall Purpose:
The Field Coordinator will be responsible for coordinating, managing the
field office and ensuring smooth implementation of programme activities and
operations in accordance with IRK policies and procedures. As a member of the
IRK Senior Management Team the Field Coordinator will contribute to strategic
decision making and shaping of the overall strategy for IRK country Programme.
following are key summary objectives for this role:
a) To support and coordinate planning and implementation of IRK’s strategic
plans, including annual business plans.
b) To effectively lead and support the Planning and Management of area
Programme in terms of Programme design, planning, implementation, M&E and
c) To ensure and enforce Programme Compliance both internal
procedures/guidelines (Financial, Logistics, Admin & HR, Security etc) and
external (with local authorities)
d) To provide leadership in staff management and support at the field level
for effective performance
e) To ensure excellent and objective representation at the field level-to
the local authorities, donors, partners, forums and community level.
a) Program Strategy
- As a
member of the Country Program’s Senior Management Team (SMT), help to
shape the overall strategy for the Programme as articulated in the Country
Business Plan and strategic plan.
the implementation in the field of the part of the country strategy for
which he/she is responsible in collaboration with the CD, PM and the
Program Coordinators/project Managers.
IRK’s mission, values, and the Programme objectives are communicated
amongst project staff and facilitate input from project staff in the
strategic planning process.
- Assist the
Programme Manager, Country Director and HR Manager in defining required
team composition and organizational structure for the project team in
accordance with the IRK staff grading structure and funding.
b) Programme Development and Implementation
leadership in Programme need assessments and gaps Analysis
and control the implementation of planned projects
the development of new projects in collaboration with project coordinators
and project managers.
the support services activities at field level, in collaboration with the
support department managers
overall financial oversight and monitors the Project budgets in
consultation with the Project Managers/coordinators/officer and finance
staff at the Field Office.
monthly, interim and final project reports on projects within the area for
submission to donors in accordance with the reporting schedule and the
required reporting formats.
monitoring of the projects with project staff, to review project progress,
review beneficiary feedback, identify corrective actions required, and
and encourage an openness to welcoming feedback from beneficiaries and
communities, and learning from staff
for managing project budgets, in conjunction with the area finance team,
administration and logistics staff, ensuring project budgets are phased, a
procurement plan is drawn up, and assisting project staff in managing
specific project budget lines, monitoring expenditure to budget and
identify any corrective actions required.
in project monitoring and evaluation to assess project impact and
effective use of resources.
c) Programme Compliance and Safety
for security management for the project team in the designated area,
including writing and updating the location-specific Security Plan with
support from country focal person, ensuring staff are fully briefed and
trained on the agreed security measures appropriate to the area, staff
understand individual and collective responsibilities for safety and
security and ensuring incidents are reported, critical learning is
recorded and corrective actions taken.
for health and safety for the project team in the designated area,
ensuring policy/ area guidelines is understood by staff, and any
accidents/incidents are recorded appropriately.
for the induction of project staff posted to the area, with the support of
the HR office, ensuring their familiarity with IR mission, values, Quality
Standards, policies and Programme objectives and their individual
responsibilities in upholding these standards and policies.
conjunction with the HR Coordinator and HR staff, ensure local recruitment
is consistent with IRK HR recruitment policies, the legal context and
conjunction with the HR Coordinator and HR staff, ensure HR policies and
procedures are understood by the project team and implemented.
conjunction with the Finance Manager and finance staff, ensure financial
management is in accordance with IRK financial policies and guidelines.
conjunction with the Logistics Manager and logistics staff, ensure
logistics systems (procurement, transport, storage, communications,
buildings management, asset management etc) are in accordance with IRK
Procurement/ logistics systems and policies.
project completion, filing and archiving procedures are implemented.
d) Team Management
leadership to the project teams, ensuring clarity over project plans and
priorities, encouraging effective team work and inclusiveness, and
building a team spirit through regular meetings and team events.
management support to the Programme/project management team, in their
management of others, and the implementation of work plans and budgets.
the administrative functions for the Programme/project team, line managing
administrative staff in the area of operation.
IRK’s staff performance management system is effectively implemented across
the Programme teams, with objective setting, probationary reviews, regular
catch ups, 6-monthly performance & Annual appraisals and exit
interviews, carried out for all staff.
the implementation of IRK’s staff development policy, including personal
development planning, across the project teams in a way that is consistent
disciplinary and grievance procedures, as required, in conjunction with
the HR Coordinator.
e) Programme Representation and Coordination
the project area in SMT discussions, reviewing security management,
progress against strategic objectives, budget expenditure, Human
Resources, and any other operational concerns.
IRK to local authorities (whether formal governmental – county or informal),
securing the necessary approvals to operate.
IRK to other NGOs, UN agencies, and visitors, ensuring coordination and
constructive working relations and attendance at relevant inter-agency
coordination meetings or delegating to staff as appropriate.
IRK to donors’ representatives and other visitors to the Programme area.
required, support policy influencing (advocacy) activities at relevant
local levels, in consultation with the Programme Manager, Country Director
and Sector heads.
relationship building with IRK partner organisations and collaborative
work in accordance with the IRK Programs.
qualifications, competences and experience
- At least
an Advanced University degree or equivalent in an area that is related to
the IRK’s Programme objectives, with a focus on a relevant field
track record of leadership, with at least 5 years progressive senior
management experience in INGO
field leadership in strategic program and project development,
implementation, and evaluation;
leadership with excellent communication and interpersonal skills;
diplomatic skills and ability to create positive relations with senior
government officials, international organizations, NGOs to enhance IRK’s
of Managing donor funded projects and programmes- EU, NORAD, USAID, SIDA,
DFID and the UN as well as other institutional donors.
with Programme Design, Planning, Implementation, Monitoring and Evaluation
and Reporting as per donor requirements.
with financial management and compliance with donor requirements.
orientation, self-starter able to work independently and cope with
demanding work situations in complex setting.
management and supervisory skills and experience.
leadership ability in strategizing and coalition building.
analytical (both Socio-Economic, and organizational) skills with good
attention to detail.
- Ability to
provide coaching, mentoring and leadership to team members.
expertise on the following themes: humanitarian interventions, DRR, gender
issues, conflict, sustainable livelihoods etc
computer skills (MS Word, MS Excel, MS Access, MS Power Point, MS Project,
to and understanding of IR’s values
Please send us your
cover letter and detailed CV, including your qualifications, experience, names
and addresses of three referees, a working e-mail address and daytime telephone
contacts. The forwarding e-mail and cover letter must clearly indicate the
position title on the subject line. Send your application to Recruitment.firstname.lastname@example.org by Friday 11Th Dec
Please note that this is
an urgent recruitment, shortlisting will be done on a rolling basis