Government Jobs in Nairobi, Kenya – KEMSA 2019
Job Employment Kenya: Government Jobs in Nairobi, Kenya – KEMSA 2019
Job Description: Today Work Kenya

Administration Manager

The
Administration Manager will report to the Director, Human Resources &
Administration for provision of administrative support services to the
Authority to maximize on service delivery and support the efforts towards the
achievement of corporate goals.

Responsibilities

·        
Formulate and review administrative
policies;
·        
Oversee the management of service
contracts and service level agreements for outsourced services;
·        
Ensure provision of efficient
transport services;
·        
Ensure records management is provided
in compliance with the Legal provisions and Corporation quality standards;
·        
Ensure provision of all staff welfare
and housekeeping services;
·        
Co-ordinate repairs and maintenance
of facilities;
·        
Ensure travel clearance, visas and
other necessary travel documents for the Board of Directors and staff
travelling out of the country on official duties are done promptly;
·        
Develop departmental budgets; and
·        
Co-ordinate and oversee Occupational
Safety and Health (OSH) matters.
·        
Demonstrated merit and ability as
reflected in work performance and results.
·        
Have not less than seven (7) years
knowledge and experience in Administration, three (3) of which should be spent in
a position of Assistant Manager or equivalent in the Public Service or in a
recognized organization; and
·        
A Masters Degree in any of the
following fields; Public/Business Administration, Human Resource Management,
Strategic Management will be an added advantage;
·        
Be a holder of a Bachelors Degree in
any of the following fields; Public/Business Administration, Transport and
Logistics Management, Logistics & Supply Chain Management, Sociology or any
other relevant field from a recognized Institution;
Reporting
to the Chief Executive Officer, the Director Human Resources and Administration
will be responsible for ensuring that KEMSA has optimal human resources
capacity.
·        
Plan and co-ordinate Human Resource
activities, ensuring that there are adequate resources to support the
activities;
·        
Formulate and review Human Resource
and administrative Strategy, policies and procedures;
·        
Manage organisational change in line
with the operational processes to enable each function to deliver key
objectives;
·        
Manage recruitment of staff and
ensure that employees remain motivated in order to deliver the desired results;
·        
Organise and manage career &
succession planning;
·        
Manage employee compensation and
benefits schemes;
·        
Co-ordinate all administrative
support services;
·        
Manage and oversee records management
and registry services for KEMSA; and
·        
Ensure and facilitate a conducive
work environment that enhances employee safety and health.

·        
Be a holder of a Bachelors Degree in
Social Sciences or other related field from a university recognized in Kenya;
·        
Possess a Masters Degree in Human
Resource Management, Business Administration, or equivalent from a university
recognized in Kenya;
·        
Have professional qualifications in
Human Resource Management or equivalent from a recognized institution;
·        
Be a valid member of a recognized
professional Human Resource body (e.g. IHRM), in good standing and must possess
a valid practising certificate; and
·        
Have not less than ten (10) years’
knowledge and experience in human resource management, five (5) of which should
be in a senior management level.
Reporting to the Chief Executive
Officer, the Operations Director will be in charge of warehousing and
distribution functions, in which S/he will develop the necessary capacity to
manage the processes to deliver results.
·        
Direct, plan and coordinate
activities to ensure smooth and efficient operations in Warehousing and Distribution
of pharmaceutical and non-pharmaceutical products;
·        
Liaise with Quality Assurance in the
supply chain, to ensure adherence to Good Manufacturing Practices (GMP), World
Health Organization (WHO) guidelines and Pharmacy and Poison’s Board (PPB) requirements
in the downstream supply chain processes;
·        
Manage the warehousing facilities,
ensuring proper storage and custody of supplies to customers;
·        
Provide direction to the distribution
function to ensure timely and cost effective delivery of products to customers;
·        
Liaise with quality assurance
department on technical regulatory aspects of the business;
·        
Oversee the design and implementation
of pharmaco-vigilance activities;
·        
Support and contribute to the IT
development solutions for KEMSA; and
·        
Provide regular updates to senior
management and the Board in such format as may be required to develop and
manage the business.
·        
Be a holder of a Bachelors and
Masters degree in any of the following disciplines; Pharmacy, Procurement &
Supply Chain Management, Logistics Management or any other related field from a
recognised university;
·        
Have not less than ten (10) years’
relevant work experience, five (5) of which should be in a senior management
position, preferably in pharmaceutical supply chain;
·        
Be a member of a relevant and
recognized professional body in good standing; and
·        
Possess strong commercial awareness
and business orientation.
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Email or hard copy applications will
not be accepted. 
Only those
applications submitted through the 
e-recruitment portal will be considered. To be considered, your
application must be received by not later than 
26 March 2019 addressed to:
Executive Selection Division
Deloitte Consulting Limited
Waiyaki Way, Westlands, Nairobi,
Kenya
Kenya Medical Supplies
Authority(KEMSA) is an Equal Opportunity Employer (EOE), and committed to
diversity and gender equality. Canvasing will lead to automatic
disqualification.

**I understand and agree to take full
responsibility for any misinformation, or misrepresentation of profile, and the
consequences there off, which may include being barred from applying for any
future vacant jobs with KEMSA.

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