Jan 2018 HR & Admin Assistant Latest Job in Nairobi

Jan 2018 HR & Admin Assistant Latest Job in Nairobi

Jan 2018 HR & Admin Assistant Current Job in Nairobi


Vacant Position: Human Resource & Admin Assistant

Location: Nairobi

Industry: Energy

Our client, a leading supply chain regulator in energy sector is seeking to recruit a Human Resource & Admin Assistant.

Position Purpose: The primary purpose of the role is to provide timely support all Human Resource and administration requirements including: office management, coordination of team needs in all locations; all accounting duties; petty cash management, procurement of goods and services; coordination of meetings, arranging travel / accommodation; monitoring adherence to organisational policies and supporting performance management processes as well as managing the interface with outsourced service providers.

Duties and Responsibilities

  1. Human Resource activities
  • Coordinate all recruitment activities of the Company.
  • Oversee the administration of the benefits for all employees.
  • Ensuring leave records for all the employees are up-to-date, leave applications are processed in time.
  • Employee file management – Ensuring all employee files are complete, well filed and all important documents are available.
  • Handling of all payroll issues in consultation with the outsourcing firm.
  • Performance management – coordinating staff appraisal exercise and ensuring all the reports are received in time and processed.
  • Training & development – Facilitation in terms of provision of logistical support for all the training & development initiatives.
  1. Administration & Accounts activities
  • Handling all accounting requirements for the company, as guided by GM
  • Ensure safe custody of Cheque books and company credentials.
  • Acting as the focal point in sorting out IT related matters for staff in liaison with any outsourced IT support.
  • Ensuring periodic office equipment servicing.
  • Receiving and sending company mail and deliveries.
  • Stock takes, re-order supplies and maintenance of company assets
  • Setting up meetings, taking minutes and sharing.
  • Respond to telephone and email queries
  • Ensuring cleanliness in the office and its surroundings
  1. Procurement activities
  • Managing procurement processes & ensuring compliance with policy
  • Conducting procurement processes including bid solicitation and review, preparing purchase orders for approval and documentation of goods and services received;
  • Ensuring proper filing of procurement documents
  • Maintaining and updated vendor lists;
  1. Any other responsibility assigned by management

Key Competencies

  • Analytical and accounting skills is a requirement
  • Must be adept at problem-solving, including being able to identify issues and resolve them in a timely manner
  • Extremely organised, able to structure work flow in an orderly manner and prioritize tasks based on the urgency deliverables
  • Team player – ability to work well within a team and to develop strong and effective working relationships internally and externally
  • Excellent communication both written and oral – ability to communicate clearly, accurately and sensitively, with an outgoing personality
  • Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback

Job Qualifications and Experience

  • A Bachelor Degree is administration.
  • At least 3 years experience in office administration and various aspects of HR
  • Strong proficiency in Microsoft Office software including Word, Excel, Outlook and PowerPoint as well as Quick Books.
  • Knowledge of petroleum sector an added advantage

To apply, send your CV and cover letter only to asaph@flexi-personnel.com by 12th January 2018.

Clearly indicate the position applied for on the subject line and expected remuneration.

NB: Flexi Personnel does not charge candidates for jobs placement.

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