Latest Jobs at Retirement Benefits Authority (RBA) 2020
Career Kenya: Latest Jobs at Retirement Benefits Authority (RBA) 2020
Employment vacancy : Today Recruitment Kenya

RBA/4/3/3/2020/05

Job Summary

Job Requirements

  • Diploma in any of the following; Records Management & Information studies, Library and Information studies or Archives and Records management
  • Minimum KCSE grade C- or equivalent
  • Certificate in computer proficiency from a recognized institution
  • At least one (1) year relevant work experience
  • Shown merit and ability as reflected in work performance and results
  • Fulfil the requirements of Chapter 6 of the Constitution

Responsibilities

KRA 1: Records and Registry Management

  • Maintain a registry system to ensure accurate filing and retrieval process of documents and records.
  • Manage incoming documents to ensure proper classification and appropriate filing
  • Register both incoming and outgoing files in the movement register to ensure all files removed from registry are properly recorded in the master registry file
  • Undertake periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
  • Training of users on the filing and record management system including document folio procedures
  • Assist in development and review of a records management procedure manual
  • Appraisal of all non-current/closed records
  • Identification, listing, labelling and transfer of records for permanent preservation at KNADS
  • Obtain authority for destruction of valueless records from the Director of KNADS

KRA 2: Scanning and Indexing

  • Sort out mail and scanning the same to ensure electronic record in the workflow system
  • Manage the scanned mail to ensure security and timely attention and action on same
  • Develop accurate and consistent indexing of documents to ensure a reliable database and distribution of electronic data and information to users
  • Regularly update database with latest data or information from schemes returns

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