NGO Jobs in Kenya – Feed The Children 2019
Job Employment Kenya: NGO Jobs in Kenya – Feed The Children 2019
Job Description: Today Work Kenya

Finance Assistant

Line
Manager:Finance Manager
Key Relationship Personnel : Senior Finance Officer, Finance Officer, Facility
Manager

We
are seeking an experienced Finance Assistant to join our Finance team to ensure
the smooth and efficient management of the financial systems. The post-holder
will support the finance team and others in operating a strong financial
control environment including maintaining comprehensive and accurate financial
records and other book-keeping and banking tasks. The post requires working
closely with programme teams HR and Admin.

Donor relationship and Grants at Residential Facility
·        
To be custodian of all cash received
from well-wishers and donors at the residential Facility
·        
Generate receipts for the donations
received for both Cash and cheques or direct transfers.
·        
Liaise with the stores on donations
received in kind and capture the information in the accounting software with
clear donor details and intended donor use if applicable.
·        
Bank donations received intact as per
donor with donor names in the deposit slips and forward the information to Head
office Gigiri.
Processing of Payments as per Feed the Children policies
and standard operating procedures
·        
Check and verify all documents or
request for payment and ensure all support documents are attached to payment
request.
·        
Raise disbursement Payment vouchers
ensuring that the numbers agree to the payment request, the payment request has
been approved and that a budget code is attached to the payment request.
·        
Compute and show VAT withholding
where applicable as well as Income tax withholding and show them on a separate
line in the disbursement form.
·        
Forward the disbursement payment
forms to the finance manager for approval and subsequent disbursement of funds
or payments.
·        
Dispatch payments to recipients. If
cheques, then make photocopies for future references.
·        
Capture payment in the accounting
software on accrual basis and archive documents as per filing system after
cancelling them with paid dated stamp.
Petty Cash management and Payments
·        
Be the Custodian of Petty Cash Float
at Residential Facility and manage the fund as per authority matrix and FEED
policies on finance.
·        
Prepare Petty Cash Vouchers/Payments
and disburse funds once approved.
·        
Prepare Petty Cash Monthly Analysis
showing clearly opening float, refill for the month and detailed expenditures
analysis with a closing balance of float. The same should be approved by the
finance manager.
·        
Petty cash refill request
·        
Petty cash control account
reconciliation
Manage and process Inventory Ledger
·        
Capture all inventory items in the
accounting software as received as well as issued from stocks to various
departments to recognize utilization per department or section.
·        
Generating inventory consumption
reports per department and forward to Finance officer to capture in main FEED
ledger.
·        
Carry out Inventory physical counts
and reconciliations reporting any abnormalities on quarterly basis
·        
Perform Inventory ledger
reconciliations ensuring departments are truly allocated, stock balances are
true and that donations in kind are correctly recorded.
General Ledger Postings into FEED accounting Software
·        
Working under the guidance of the
Finance Officer to review documents ensuring accuracy and completeness before
posting into QB: Vendors bills, Bank payments and Petty cash payments

Other duties as may be assigned but not limited to
·        
Vendors Reconciliations
·        
Staff pay-slips dispatch to HR and
Admin
·        
Scanning documents for HQ monthly
reporting
·        
Filing Finance Department documents
·        
Any other finance office duties that
may be assigned.
·        
Bachelor’s degree in Commerce,
Business Administration, Business studies or Management with specialisation in
Finance or Accounting.
·        
Graduate or part-qualified member of
a recognised accounting body ACCA or CPA Part two
·        
Sound knowledge of accounting
procedures and principles.
·        
Should be a person with high
integrity and professionalism
·        
At least 1-year experience working in
finance in an NGOs or INGOs setting
·        
Experience of using accounting
software especially QuickBooks
·        
Excellent Computer skills,
specifically in Microsoft Excel.
·        
Excellent communication skills with
Fluency in English ( both written and spoken)
·        
A positive problem-solving approach
·        
Good inter-personal and team-working
skills
·        
A willingness to promote the work of
Feed the Children and d collaborative work with others
·        
A commitment to working in a
non-partisan manner
·        
A commitment to learning and being
open to new ideas and approaches
Location: Nairobi,
Kenya
Reporting to: Finance
Manager
Key Relationships:Finance
Officer and Senior Finance Officer
To
support the Finance team in ensuring the efficient and transparent management
of finances in line with recognised accounting/auditing standards and Feed the
Children Finance procedures.
·        
Maintain a proper and orderly filing
system.
·        
Assist in maintaining accounting
records using Feed the children accounting software
·        
Manage payments and receipts, and
accountability from programme staff and liquidations from field visits as per
Feed the Children policy and procedures.
·        
Assist in preparing the necessary
documentation required for payments as stipulated in FEED policies.
·        
Assist preparing monthly statutory
payments and ensure they are submitted timely.
·        
Assist during audits (internal or
external) ensuring that audit sample file is updated with sample documents and
that all are approved for the audit and returned back after use in a systematic
manner.
·        
Assist the Finance team in managing
field offices Finance needs for a sound financial management practice.
·        
Update tracking sheet platform or
document book in Finance ensuring that all documents that come to finance are
recorded with correct details on dates, person delivering or receiving the
same.
·        
Scanning monthly documents and
uploading onto SharePoint once finance reports are done.
·        
Relieve Finance Assistant while off
duty and also work with them as directed by the Finance Manager.
·        
Perform finance errands to enable
smooth running of finance and user departments
·        
And any other duty as assigned by
management.
If
you meet the above requirements please send your application and detailed CV
with three referees to 
HR-Kenya@feedthechildren.org not later than 18th February 2019.
Only
shortlisted candidates will be contacted.

Feed
the Children is an Equal Opportunity Employer.

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