NGO Jobs in Kenya – Feed The Children 2019
Job Employment Kenya: NGO Jobs in Kenya – Feed The Children 2019
Job Description: Today Work Kenya
are seeking an experienced Finance Assistant to join our Finance team to ensure
the smooth and efficient management of the financial systems. The post-holder
will support the finance team and others in operating a strong financial
control environment including maintaining comprehensive and accurate financial
records and other book-keeping and banking tasks. The post requires working
closely with programme teams HR and Admin.
To be custodian of all cash received
from well-wishers and donors at the residential Facility
Generate receipts for the donations
received for both Cash and cheques or direct transfers.
Liaise with the stores on donations
received in kind and capture the information in the accounting software with
clear donor details and intended donor use if applicable.
Bank donations received intact as per
donor with donor names in the deposit slips and forward the information to Head
and standard operating procedures
Check and verify all documents or
request for payment and ensure all support documents are attached to payment
Raise disbursement Payment vouchers
ensuring that the numbers agree to the payment request, the payment request has
been approved and that a budget code is attached to the payment request.
Compute and show VAT withholding
where applicable as well as Income tax withholding and show them on a separate
line in the disbursement form.
Forward the disbursement payment
forms to the finance manager for approval and subsequent disbursement of funds
Dispatch payments to recipients. If
cheques, then make photocopies for future references.
Capture payment in the accounting
software on accrual basis and archive documents as per filing system after
cancelling them with paid dated stamp.
Be the Custodian of Petty Cash Float
at Residential Facility and manage the fund as per authority matrix and FEED
policies on finance.
Prepare Petty Cash Vouchers/Payments
and disburse funds once approved.
Prepare Petty Cash Monthly Analysis
showing clearly opening float, refill for the month and detailed expenditures
analysis with a closing balance of float. The same should be approved by the
Petty cash refill request
Petty cash control account
Capture all inventory items in the
accounting software as received as well as issued from stocks to various
departments to recognize utilization per department or section.
Generating inventory consumption
reports per department and forward to Finance officer to capture in main FEED
Carry out Inventory physical counts
and reconciliations reporting any abnormalities on quarterly basis
Perform Inventory ledger
reconciliations ensuring departments are truly allocated, stock balances are
true and that donations in kind are correctly recorded.
Working under the guidance of the
Finance Officer to review documents ensuring accuracy and completeness before
posting into QB: Vendors bills, Bank payments and Petty cash payments
Staff pay-slips dispatch to HR and
Scanning documents for HQ monthly
Filing Finance Department documents
Any other finance office duties that
may be assigned.
Bachelor’s degree in Commerce,
Business Administration, Business studies or Management with specialisation in
Finance or Accounting.
Graduate or part-qualified member of
a recognised accounting body ACCA or CPA Part two
Sound knowledge of accounting
procedures and principles.
Should be a person with high
integrity and professionalism
At least 1-year experience working in
finance in an NGOs or INGOs setting
Experience of using accounting
software especially QuickBooks
Excellent Computer skills,
specifically in Microsoft Excel.
Excellent communication skills with
Fluency in English ( both written and spoken)
A positive problem-solving approach
Good inter-personal and team-working
A willingness to promote the work of
Feed the Children and d collaborative work with others
A commitment to working in a
A commitment to learning and being
open to new ideas and approaches
Officer and Senior Finance Officer
support the Finance team in ensuring the efficient and transparent management
of finances in line with recognised accounting/auditing standards and Feed the
Children Finance procedures.
Maintain a proper and orderly filing
Assist in maintaining accounting
records using Feed the children accounting software
Manage payments and receipts, and
accountability from programme staff and liquidations from field visits as per
Feed the Children policy and procedures.
Assist in preparing the necessary
documentation required for payments as stipulated in FEED policies.
Assist preparing monthly statutory
payments and ensure they are submitted timely.
Assist during audits (internal or
external) ensuring that audit sample file is updated with sample documents and
that all are approved for the audit and returned back after use in a systematic
Assist the Finance team in managing
field offices Finance needs for a sound financial management practice.
Update tracking sheet platform or
document book in Finance ensuring that all documents that come to finance are
recorded with correct details on dates, person delivering or receiving the
Scanning monthly documents and
uploading onto SharePoint once finance reports are done.
Relieve Finance Assistant while off
duty and also work with them as directed by the Finance Manager.
Perform finance errands to enable
smooth running of finance and user departments
And any other duty as assigned by
you meet the above requirements please send your application and detailed CV
with three referees to HR-Kenya@feedthechildren.org not later than 18th February 2019.
shortlisted candidates will be contacted.
the Children is an Equal Opportunity Employer.