NGO Jobs in Kenya – NRC 2019
Job Employment Kenya: NGO Jobs in Kenya – NRC 2019
Job Description: Today Work Kenya

HR & Admin Assistant



The purpose of this position is to
support and assist the Human Resources and Administration Officer in day-to-day
management of human resource and administration related issue at Kakuma Area
office.
·        
Assist in the implementation of the
organization policies and procedures

·        
Provide support in recruitment
processes, including advertisements, filing applications, inviting candidates,
organizing interview venues etc.

·        
Update staff records and files,
including contracts, leave, medical, timesheets appraisals, etc.
·        
Generate monthly records and reports
such as staff lists, leave and other HR statistics
·        
Process and follow up claims for
medical cover and insurance
·        
Prepare the regular Incentive Staff
payroll data for review
·        
Ensure Installation, Repair and
maintain electrical appliances in the NRC compounds.
·        
Draw Performance Management
schedules, the coordination and follow up to ensure that staff ‘s performance
is reviewed during the schedules
·        
Conduct Regularly, the staff
performance review under your line management (conducts work/Development Plan
meeting, mid-term review, End-term review and provide regular feedback).
·        
Conduct on job trainings for the
subordinate Staff.
·        
Prepare monthly estimates of food
projection to guide the welfare committee in the monthly procurement of food
stuff.
·        
Requisition, receive, record, distribute
and maintain adequate inventory of office and accommodation, catering supplies
and consumable.
·        
Prepare monthly airtime log sheets
and requisitions for the office airtime and distribute accordingly
·        
Ensure order and cleanliness of the
offices, compound, accommodation facilities and catering unit.
·        
Arrange for staff and visitors visas,
flight bookings, transport and accommodations
·        
Arrange for conferences and workshops
as may be required by programs.
·        
Provide secretarial support such as
takings minutes, drafting letters, etc.
·        
Maintain an appropriate filing,
retrieval and archiving system for the Office Administration section
·        
Ensure utility bills e.g. telephone
bills, electricity and water bills are paid on time in collaboration with the
HR Officer
·        
Higher National Diploma in Human
Resources Management with at least two years’ experience in the same
profession. NGO experience & knowledge is an added advantage

·        
Previous experience from working in
complex and volatile contexts
·        
Documented results related to the
position’s responsibilities
·        
Knowledge of English both oral and
written
·        
Computer skills in MS Office Word,
Excel, and Internet.
·        
Good communication and interpersonal
skills
·        
Understanding of labour laws
·        
MUST be a member of IHRM
The Warehouse Assistant is responsible
for receiving, storing and distributing materials and supplies in the Kakuma
warehouse.
Warehouse Assistant reports to
Support Coordinator
·        
Oversee the receiving, storage and
dispatching of supplies and project materials to the respective camps
·        
Ensure effective and efficient
logistics support for daily Area operations including procurement and supplies
on the assigned project(s), all being implemented in accordance within the
policies and standards, as well as approved budgets
·        
Participate in the tendering process
including preparation of tender documents relating to project specific
procurements
·        
Ensure that procurement status
reports are up to date at all times and are shared appropriately.
·        
Ensure that all records including
inventory lists of NRC items and equipment are updated and easily available to
authorized users
·        
Ensure that the periodic inventory
reports are prepared as required internally by NRC and/or by donors i.e.
monthly, quarterly, and yearly.
·        
Ensure adherence to NRC handbook,
guidelines and Donor requirements.
·        
Assign duties, supervise and appraise
section staff.
·        
Responsible for organization storage
and warehouse of equipment and materials including proper use of documents and
monitoring and reporting stock level
·        
Higher National Diploma in Business
Administration or Logistics with basic accounting knowledge
·        
At least National Certificate level
training in Purchasing and Supplies preferred.
·        
Excellent inter personal and
communication skills
·        
High level of personal integrity
·        
Organised and a good planner with
excellent attention to detail
·        
Ability to work under pressure
·        
Significant understanding of complex
emergencies
·        
Understanding of various donors
requirements
·        
Excellent working skills with
Microsoft Office and a database package.

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