Personal Assistant Job Vacancy in Kenya 2020
Career Kenya: Personal Assistant Job Vacancy in Kenya 2020
Employment vacancy : Today Recruitment Kenya

Vacant Position: Personal Assistant

Location: Thika

Job Brief: The purpose of this position is to act as a point of
contact between the MD and internal /external clients.

The candidate will help the Managing Director to make the best
use of his time by providing full Managerial, Administrative and Secretarial
support at a senior level to ensure the smooth

management of his day to day affairs. Handle sensitive and complex issues in a
professional and objective manner and take initiative as appropriate especially
in the Managing Directors absence.

S/he MUST be able to effectively work with the CEO.

Job Description:

·        
Acting as a point of contact between the MD and
internal/external clients

·        
Managing diaries and organizing meetings and appointments often
controlling access to the MD’s office.

·        
Filter emails, highlight urgent correspondence and print
attachments.

·        
Organize inbound emails into the appropriate folders and any
relevant information to be copied into the correct file .

·        
Respond to emails as much as possible.

·        
Reminding the MD of important tasks and deadlines.

·        
Conduct diary meetings with the MD to discuss upcoming engagements,
invitations and other requests.

·        
Ensure guests meeting with the MD are well taken care of.

·        
Provide a service that is in line with the MD’s work habits and
preferences.

·        
Typing, compiling and preparing reports, presentations and
correspondence

·        
Implementing and maintaining procedures/administrative systems
liaising with staff, suppliers and clients.

·        
Time and daily management of the MD.

·        
Handle enquiries and ensure accurate information is given in a
professional manner.

·        
Ensuring the MD’s office and boardroom are always clean and well
organized.

·        
Coordinate and submit monthly reports.

·        
Attending meetings with the MD when required.

·        
Home and personal life maintenance tasks from time to time.

·        
Miscellaneous tasks to support the MD.

·        
Provide basic and accurate information in person and via
phone/email

·        
Any other duty assigned

Qualifications

·        
Bachelor’s Degree / Diploma in Business administration / PR /
Communication or related field.

·        
3-5 years of relevant working experience as an executive
assistant/ PA in a good company

·        
Pragmatic and able to deal with visitors of all levels.

·        
Fast accurate typing/data entry

·        
Excellent organization and interpersonal skills

·        
Experience of working within a pressured environment

·        
Discretion and mature work ethics

·        
Computer Literate – MS Office

·        
Good at decision makers.

·        
Proactive and Confident

·        
A very high level of professionalism, confidentiality,
integrity, attention to detail and organization are essential for the role

How to Apply

Interested and qualified candidates to submit their CV to jobs@employd.co.ke,
job title on the email subject Personal Assistant and expected gross salary.

CLICK HERE TO APPLY ONLINE







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