ACDI / VOCA Operations and Logistics Specialist Job in Nairobi, Kenya 2020
Career Kenya: ACDI / VOCA Operations and Logistics Specialist Job in Nairobi, Kenya 2020
Employment vacancy : Today Recruitment Kenya




Job Vacancy: Operations and Logistics Specialist

Since 1963 and in 146 countries, ACDI / VOCA has empowered people in developing and transitional nations to succeed in the global economy.

Based in Washington, D.C., ACDI/VOCA is a nonprofit international development organization that delivers technical and management assistance in agribusiness, financial services, enterprise development, community development and food security in order to promote broad-based economic growth and vibrant civil society.

ACDI/VOCA currently has approximately 49 projects in 30 countries and total revenues of $151 million.

ACDI/VOCA seeks an operations and logistics specialist for the five-year USAID-funded Resilience Learning Activity (RLA) project. RLA is USAID Kenya and East Africa’s flagship learning award that supports regional and country-level institutions to conduct and act upon resilience learning for key knowledge gaps in the Horn of Africa, contributing to the region’s Journey to Self-Reliance.

We are looking for individuals who have a passion for making a difference in the lives of people around the world.

The Position will be based in Nairobi, reporting to the Chief of Party.

Responsibilities Include:

  • Oversee logistics and project office operations, including procurement of office supplies and equipment, managing project service agreements, managing project transportation needs, facilities management, project inventory management, and supporting project registration requirements
  • Ensure all applicable ACDI/VOCA policies are adhered to and compliance controls are in place
  • Provide operational support to both operations and project teams in the Nairobi office, including overseeing procurements and inventory; logistics; and administration, including vehicle and facilities management and travel and lodging arrangements
  • Ensure proper inventory policies are adhered to and that inventory is logged, tracked, updated accordingly; ensure all inventory reports are prepared for quarterly submission
  • Develop and maintain a tracker of all operations-related contractual agreements, such as leases, service agreements, and transportation service agreements; ensure all agreements are up-to-date, thoroughly documented, and active
  • Provide support and guidance to operations staff in all field offices
  • Draft and edit memos and guidance documents related to project policies and procedures.
  • Organize logistical and administrative support for conferences, seminars, workshops, and training events, which includes tasks and subtasks related to travel, meals, translation services, and document distribution
  • Arrange pickup/drop off, hotels, phone issuance, and other logistic support for home-office and short-term travelers; facilitate the arrangement of domestic flights as required
  • Maintain operations procurement files, checking the project’s internal control system to ensure that the policies and procedures are being adhered to; review all records for accuracy and sufficient documentation in accordance with ACDI/VOCA standards.
  • Liaise with office building management and facilitate lease negotiations between expatriate staff and prospective landlords
  • Work closely with project finance team and project leadership to ensure approval for, and to sufficiently document, operations-related payments
  • Help to ensure compliance with lease/service contracts and agreement covenants before issuing payment(s) and ensure all agreements are re-competed and extended as necessary
  • Under the supervision of the deputy chief of party, serve as the primary focal point for project registration-related discussions and action items, including coordinating submission of application and renewal, and ensuring any reporting requirements are shared in a timely manner with the rest of the project team


  • Bachelor’s degree in a relevant field required
  • Minimum two years in a similar role (e.g., administrative assistant); experience with an international organization preferred
  • Demonstrated working knowledge in office computer applications including Microsoft Word and Excel and other basic computer applications
  • Ability to communicate effectively, both verbally and in writing, and to prioritize tasks and meet deadlines consistently
  • Ability to multitask and work under pressure

Application Instructions:

To apply please submit a resume to no later than February 04, 2020.

Applications will be reviewed on a rolling basis, and only finalists will be contacted.

ACDI/VOCA is an equal opportunity employer.


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