Administrative Assistant Job Vacancy in Kenya 2019
Career Kenya: Administrative Assistant Job Vacancy in Kenya 2019
Employment vacancy : Today Recruitment Kenya

Toyota Kenya

Job Title: Administrative
Assistant – Facilities
Division: HR & General Affairs
Department: Administration
Reports to: Manager, General Administration
Work station: Head Quarters

Indirect Reports: N/A

Job Purpose: This position is responsible for provision of administrative
support to the Administration Department to ensure effectiveness and efficiency
in service delivery to customers.
Main Responsibilities of the Job
Operational Responsibilities
Liaison with the Facilities
Management teams including monthly status meetings
Ensure the general ambience of the
office is maintained at an acceptable level as per the cleaning benchmarks set
Supervision of approved maintenance
Ensure facilities preventative
maintenance schedules are adhered to
Provide daily support to outsourced
service providers including G4S to ensure efficiency in dissemination of
services in all departments.
Renewal of seasonal parking tickets
Approval of vehicle for staff use
Organise for annual inspection
licences and other vehicular licences
Fuel (fleet, open fuel cards and
generators) and vehicle maintenance reporting
Vehicle usage reports derived from
tracking devices report
Fleet maintenance reporting
Valuation of company vehicles for
insurance and disposal
Prepare a list for disposal and
submit to the team leaders for approval before disposal of any old documents.
Transfer of ownership after disposal
of units
Regular update of the Company vehicle
Analysis and approval of utility
bills – electricity and water
Analysis and approval of company
vehicles fuel and maintenance
Submission of respective invoices for
Business Licensing
Procurement of all required trading
Payment of land rents and rates
Payment of KEBS levy and KAM
Knowledge, Skills and Experience
Minimum level of academic and
professional qualification required to perform effectively in the role
Degree in Business from a recognized
Diploma in Office Administration
Minimum level of experience required
to perform effectively in the role
Two (2) years of relevant experience
from a recognized organization.
Administration and Switchboard teams
All Staff members
Lands Office
County Government
Utilities companies
Computer Literacy
Knowledge on the current Facilities
Management trends in the market
Report writing skills
Presentation skills
Communication skills
Innovation – Ability to come up with
new and better ways of working to improve efficiency and effectiveness
Time management – Ability to use time
effectively and efficiently
Interpersonal skills – Ability to
build rapport and constructive and effective relationships with colleagues and
Customer focus – Establishes and
maintains effective relationship with both internal and external customers, to
gain their trust and respect
Ethics and values – Adheres to an
appropriate and effective set of core values and beliefs, and in alignment with
the TKEN values
Integrity and trust – Trusted
individuals who can present the unvarnished truth in an appropriate and helpful
manner, keeps confidence, admits mistakes, doesn’t misrepresent themselves for
personal gain
If you meet the requirements, kindly
forward your application enclosing a detailed word version of your curriculum
vitae together with a cover letter by 22nd November 2019 to
Please indicate Administrative
Assistant – Facilities as the header of your email.

We are an equal opportunity employer


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