Data Administrative Assistant Job in Kenya 2019
Career Kenya: Data Administrative Assistant Job in Kenya 2019
Employment vacancy : Today Recruitment Kenya

Position: Data Administrative Assistant – AVDC II

Heifer International is an equal opportunity employer. All
qualified applicants will receive consideration for employment without regard
to race, religion, color, national origin, gender, gender identity, sexual
orientation, age, status as a protected veteran, among other things, or status
as a qualified individual with disability.

This position will manage the development and implementation of all data
management duties in the Accelerated Value Chain Development Project (AVCD II).
A strong emphasis is on data collection, integrity, data analysis, data
management, reporting and dissemination to key stakeholders. The Incumbent
shall track and document measurable outputs and intended outcomes generated by
the project to which s/he shall be assigned by the project coordinator.

Data management, analysis, and
utilization of learning. (50%)
  • Summarize/
    aggregate data at County/PO/Cooperative level and contribute to
    organization-wide aggregation.
  • Manage
    all data properly in clean form, and analyze to use for project
    management, learning and meet all the reporting needs.
  • Manage
    the Data based on ODK guidelines for project Monitoring • Collect and
    manage data to support AVCD II project logical framework design/Review,
    target setting, and progress management.
  • Ensure
    timely data availability and reporting to stakeholders as needed.
  • Document
    lessons learned, successes, failures and best practices via case studies.
  • Support
    Heifer wide research for Learning as needed.
  • Elevate
    MELS related challenges to Project Coordinator.
  • Assist
    in monitoring and verifying the quality and accuracy of data collected
    from the field.
Contribute to AVCD II Project
effectiveness: Data management, monitoring, evaluation, learning and systems
for AVCD II Project (40%).
  • Design
    and manage data collection tools for the project
  • Produce
    system generated monthly reports
  • Design/Manage
    data collection tools, plans, and processes for all required information,
    ensuring high quality and integrity of data.
  • Ensure
    alignment of AVCD II data management and procedures with the
    organization’s (Heifer and ILRI/USAID) standards and requirements.
  • Assist
    in networking with other development organizations, governments, and other
    line agencies in promoting Heifer’s and ILRI/AVCD development
    model/initiatives, and potential collaborations.
  • Assist
    in preparation of monthly, quarterly, half-yearly and annual progress
Capacity Development( 10%).
  • Equip
    FOAB/PO/Cooperatives, management and staff with skills to deliver data
    management activities efficiently.
  • Orient
    and build FOAB/PO/Cooperatives capacity in data management activities
    including proper record keeping.
  • Supervise
    and manage to support FOAB/PO/Cooperatives for efficient work and
    maintaining compliance.
  • Provide
    coaching and training to equip FOAB/PO/Cooperatives to deliver the
    assigned responsibilities efficiently.
  • Work
    with the PME Manager in planning, designing and undertaking program
    evaluations and other programmatic assessments.
  • Bachelor’s
    degree in Statistics/project planning, Monitoring and Management,
    Economics and/or Statistics.
  • Minimum
    of one (1) years of directly relevant experience in data management in
    agricultural value chain project setup for degree holders; or must have
    two (2) years hands-on experience, for diploma certificate Holders
  • Demonstrated
    experience in the management of Data, analysis, and interpretation of the
  • Experience
    in supporting and monitoring field-based programs in the region.
  • Experience
    in managing databases and coordinating evaluations, surveys, and impact
  • Demonstrate
    high-level capacity in data collection using ODK, Survey CTO, etc. and
    analysis using advanced computer packages (SPSS, Stata, Epi-Info, GENSTAT,
  • Innovative,
    analytical, and solutions-oriented.
  • A
    good understanding of and sensitivity to issues associated with poverty,
    hunger, agriculture, and the environment, and knowledge of the context in
    which non-profit organizations operate
  • Excellent
    organizational skills, including strong attention to detail.
  • Proficient
    knowledge of word processing, spreadsheets, presentation tools, electronic
    mail (Microsoft Office preferred) and the Internet.
  • Strong
    knowledge and skills in data management and analysis using statistical
    software (eg. STATA, SPSS, SAS, EViews, etc.) and management systems:
    Survey CTO and ODK
  • Demonstrated
    proficiency in English, both oral and written.
  • Experience
    with ICT.
  • Ability
    to work in a team.
Essential Job Functions and Physical
  • Ability
    to understand, appreciate and implement Heifer’s Values-Based Holistic
    Community Development model.
  • Demonstrated
    creativity, ability to think systematically, willingness and ability to
    incorporate innovative solutions.
  • Quantitative
    and qualitative approaches to evaluation and ability to communicate MEL
    concepts clearly with leadership, partners, and staff at all levels.
  • Willingness
    and ability to assign and review the work of direct reports and to use
    participatory management skills with junior and senior staff.
  • Proven
    team leadership and supervisory skills with the ability to train and work
    cooperatively with a diverse staff, including field staff in various
  • Constant
    face-to-face, telephone and electronic communication with colleagues and
    the public.
  • Working
    with sensitive information and maintaining confidentiality.
  • Ability
    to manage and execute multiple tasks with little supervision while meeting
    sometimes inflexible deadlines.
  • Willingness
    and ability to travel.


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