Finance Officer- Western region at I Choose Life – Africa 2020
Career Kenya: Finance Officer- Western region at I Choose Life – Africa 2020
Employment vacancy : Today Recruitment Kenya

Job purpose:

He/ she will support the HSDSA CLUSTER 1 Project in Western region in financial management, cost analysis and reporting on project activities and resources

Key responsibilities

Finance Management

  • Review & process requisitions ensuring timely payments
  • Prepare projects’ monthly cash flow projections MCMP ensuring timely requests for replenishment of the project bank account from HQ
  • Prepare bank reconciliations, debtors and creditors reconciliation
  • Timely posting of data in Navision accounting system
  • Ensure proper book keeping maintaining accounts payable and accounts receivable
  • File payment vouchers, receipts, stamp them paid and follow up on any issues raised during internal audit
  • Prepare reimbursement invoices and send them to the donors on a timely basis as stipulated in the donor agreements
  • Ensure proper petty cash management
  • Enforce compliance to finance, procurement and administration manuals in the region

Finance Management

  • Review & process requisitions ensuring timely payments
  • Prepare projects’ monthly cash flow projections MCMP ensuring timely requests for replenishment of the project bank account from HQ
  • Prepare bank reconciliations, debtors and creditors reconciliation
  • Timely posting of data in Navision accounting system
  • Ensure proper book keeping maintaining accounts payable and accounts receivable
  • File payment vouchers, receipts, stamp them paid and follow up on any issues raised during internal audit
  • Prepare reimbursement invoices and send them to the donors on a timely basis as stipulated in the donor agreements
  • Ensure proper petty cash management
  • Enforce compliance to finance, procurement and administration manuals in the region

Budgeting and budget monitoring

  • Take part in proposal development and support the team in budget preparation
  • Ensure proper budget implementation to ensure adherence to budget lines
  • Maintain a 4% budget variance

Reporting

  • Prepare western projects’ budget variance reports and share with the finance manager by 26th of every month in preparation for Organizational Management Team meetings.
  • Prepare monthly financial reports (MFRs) for all the HSDSA CLUSTER 1 project and submit to Finance & Grants Manager by 2nd of every month.
  • In accordance with donor requirements, create or maintain procedures for capturing and publishing monthly, quarterly and annual project technical and financial reports.
  • Ensure western region reports are sent to the donors on a timely basis.
  • Facilitate timely submission of DA1 forms to PATH on a monthly basis

Audit and Audit Processes.

  • Facilitate donor reviews and resolve any queries arising from the review.
  • Facilitate annual project audits for the region where applicable.
  • Prepare audit schedules for the region’s projects in preparation for the annual organizational audit, ensure completeness of all supporting documentation and facilitate resolving of any queries arising from the audit.

Resource Mobilization

  • Take part in resource mobilization through participation in proposal development with other program staff.

Education

  • Bachelor’s degree in Finance/Accounting or other business-related degree
  • CPA Finalist
  • Certificate in Project Management will be an added advantage
  • 3 years working experience in a USAID/SIDA funded project
  • Excellent computer knowledge in Microsoft Navision

Experience and Abilities

  • Ability to set priorities, organize time efficiently and work independently on several tasks simultaneously.
  • Demonstrated ability to work in a team with other finance, grants and accounting staff.

Knowledge and skills

  • Excellent computer knowledge in Microsoft Navision
  • Strong financial reporting skills
  • Strong analytical skills

Desirable skills

  • Skilled at and passionate about supporting the use of data for decision-making, strategizing and course correction
  • Experience with using supportive approaches to building capacity of fellow colleagues to accurately record, document, report and use data Team building skills

If you feel you meet the above qualifications, we encourage you to write to us on hr@ichooselife.or.ke. All applications should be via email. Your CV and cover letter in PDF format should reach us on or before Friday, 24th January 2020. Kindly indicate current/last salary subject as ‘Finance and Grants Officer, Western’

We are an equal opportunity employer. Only shortlisted candidates will be contacted

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