Job Summary:

The position holder will provide administrative as well as program support in ensuring effective operations and delivery of program results at the sub-office.

Roles and Responsibilities:

• Arrange/coordinate trainings/meetings for the project and provide logistical support as required.
• Maintain a routinely updated register of all fixed assets.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders and verifying receipts.
• Adopt and ensure use of acceptable standards and tools for inventory management including asset registers, goods received/dispatch notes, bin cards and goods movement forms.
• Receive and tag all items delivered to CIHEB Kenya and maintain an orderly system of goods storage.
• Maintain Delivery Notes/Goods Received register for all supplies received and delivered to the programs.
• Follow up on vendor/supplier payments and utility bills and ensure payments of the same.
• Responsible for external dispatch and delivery of mails and parcels.
• Make travel and accommodation arrangements for staff and visitors/ consultants while on missions.
• Oversee the cleaning and tidiness of the office, repair works and ensure that all furniture is in good condition.
• Receive visitors, answer telephones and transfer calls to the appropriate department or staff member.

Qualifications and Experience:

• Bachelor’s degree in business administration or other related course
• At least three (3) years’ experience supporting similar roles
• Excellent interpersonal and communication skills
• Good computer skills with proficiency in MS Word and spreadsheet packages
• Ability to work under pressure

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Job Description:

The Communications Specialist will lead and manage the public relations, promotions, and media for Ciheb-Kenya and has a significant role in achieving the program’s Communications Strategy objectives. This role is responsible for developing and implementing an effective communications plan in accordance with the Ciheb-Kenya goals, objectives, and strategies. This includes managing public relations, promotions, and media, and ensuring alignment with Ciheb-Kenya branding requirements.

Roles and Responsibilities:

• Ciheb-Kenya Website maintenance and content development (using the WordPress content management system).
• Managing Ciheb-Kenya email marketing system and maintaining the organization’s supporter database.
• Media relations, writing press releases and statements, building media lists, and collecting media mentions.
• Managing Ciheb social media, including Facebook, Twitter, LinkedIn, and YouTube accounts.
• Designing print collateral, including brochures, short publications, and event invitations and signage.
• Integrating/cross-promoting all Ciheb-Kenya communications.
• Working with vendors, including website developers, graphic designers, and print companies.
• Supporting Ciheb-Kenya basic media relations, including writing press releases and statements, maintaining media lists, and collecting media mentions.
• Providing support to media relations consultants contracted for special promotions.
• Measuring and evaluating Ciheb-Kenya online and print communications and media relations.
• Editing communications materials written by Ciheb-Kenya staff and ensuring all communications adhere to the organization’s style guide.
• Working with Ciheb staff to execute special events, including developing event communications, promoting the event, and taking photographs during the event.
• Providing communication guidance and support with implementing program activities and continuing the development and improvement of the Communication Strategy for Ciheb-Kenya.

Required Qualifications:

• Bachelor’s degree, preferably in communications, mass media, political science, or related field
• The ideal candidate will have tertiary qualifications in communications, marketing, or public relations from a recognised university
• Substantial communications experience, covering public relations, promotions, and media, including in an international context
• Exceptional writing and editing skills, including the ability to write for a variety of audiences and communications mediums
• Personal flexibility for after-hours meetings, deadline demands, and travel

Experience:

• At least five years of work experience and demonstrated success in a communications role that includes social media.

Skills and Attributes:

• Excellent communication and persuasion skills
• Team player with strong leadership skills
• Ability to work in a high-pressure environment
• High levels of integrity
• Strong planning and organisational skills
• Tech savvy and strong problem-solving skills.
• Excellent organizational skills, able to multi-task and set priorities.

Kindly send your application that includes a cover letter and an updated CV including names of three professional referees to [email protected] on or before 21st January 2022. Applicants are advised to include the title “ADMINISTRATION ASSISTANT” on the subject line.

The Center for International Health, Education and Biosecurity (Ciheb) — Kenya is an equal opportunity employer. Only shortlisted candidates will be contacted.