Logistics and Warehouse Administrator Job in Nairobi, Kenya 2019
Career Kenya: Logistics and Warehouse Administrator Job in Nairobi, Kenya 2019
Employment vacancy : Today Recruitment Kenya



Job Title: Logistics and Warehouse Administrator

Reporting to

  • Logistics – Logistics Manager
  • Warehousing – Regional Technical Manager

Salary: Competitive

Our Client is in the refrigeration equipment and supplies business.

They seek to hire a qualified and experienced logistics and warehouse administrator who will be responsible for deliveries, post-delivery reporting, inventory management, warehouse administration and fleet management.

The position shall be based in Nairobi.


  • Receive delivery requisition from user departments for proper planning and forward the preparation sheet to Technical department.
  • Forwarding the filled unit prep to Finance a day before delivery for documents processing.
  • Print out and explain the route plan to drivers/ technicians prior to delivery.
  • Confirm and allocate delivery vehicle and technician as indicated in the delivery schedule.
  • Plan with Accounts for the relevant documents to be prepared and received at least a day before the planned delivery.
  • Issue all relevant delivery documents to the delivery team (Invoice, Delivery Note, Delivery Schedule and any other document required).
  • Coordinate with Technical Department to allocate a Technician for the canter deliveries where required.
  • Coordinating loading of coolers/spares at the warehouses with emphasis on the correct models
  • Ensure the coolers are correctly labelled for delivery.
  • With the help of Finance- Accounts Payable, plan for relevant casuals to load/offload cargo at the warehouse and at the Customer’s premises.
  • Planning and issuing delivery cash requisition after receipt of the delivery schedule.
  • Giving advise where 3rd party transport should be used.
  • Follow up on documentation after deliveries – Signed waybills, Delivery Notes & Invoices.
  • Maintain all delivery reports and communicate the same to relevant user departments.

Corporate Inventory Deployment Management

  • Assisting Finance Department in maintaining updated stock records for corporate clients after delivery of a phase.
  • Responsible for arrangement of corporate coolers in the warehouse.

Warehouse Administration

  • Ensure that all warehouse processes are adhered to for optimal utilization of space.
  • Responsible for safety of the warehouse by ensuring policy compliance for both staff and guests.
  • Responsible for warehouse access and keys.
  • Responsible for maintenance requirements of the warehouse and reporting any incidences of damage.
  • Control inventory levels by conducting physical counts to reconcile with the data storage systems.
  • Comply with local warehousing, material handling and shipping requirements by studying existing and new legislations.
  • Maintain safe and healthy work environment by enforcing standards and procedures that comply with the legal requirements.
  • Confirm warehouse space before arrival of import cargo.
  • Plan and oversee loading and offloading of coolers and spares into the warehouse.
  • Send the filled and signed GRN to confirm receipt of stocks to the warehouse.
  • Responsible for arrangement of coolers with the help of technical department.

Fleet Management

  • Assisting with fleet management for fleet stationed at Sanded Industrial Park, Mlolongo.
  • Determining safety of company vehicles by keeping weekly records of vehicle safety checklist and reporting any incidences of damage.
  • Keep tabs of next services and insurance renewal dates for all vehicles and motorbikes and communicate the same to the Logistics Manager for the next action.
  • Keep weekly records for vehicle and motorbikes usage and share the same with Management.
  • Maintain weekly fuel reports, reconcile fuel receipts and share monthly fuel report with the management.


  • Bachelor’s degree or equivalent in purchasing and supplies management.
  • A postgraduate Diploma in Procurement/Supply Chain Management from a reputable institution.
  • Minimum 3 years of similar experience in busy environment.
  • Good understanding of warehousing, principles and procedures.
  • Experience in stock control and dispatch planning.
  • Familiarity with modern warehousing practices and methods as well as solid experience in inventory management.
  • Working knowledge of Health, Safety and Quality management process.
  • Knowledge of materials control and inventory management.
  • Experience in fleet management is necessary.
  • Basic proficiency with computer applications and programs including email and Microsoft Office.
  • Cross-departmental professional collaboration in a team (team player).
  • Strong organizational and time management skills.
  • Very good communication and organization skills.
  • High energy, aggressive and enthusiasm.

How to Apply

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Logistics & Warehouse Coordinator) to career@excelwiseconsultants.co.ke on before, 10th January 2020.

Kindly indicate current/last salary on your CV.

N.B: We do not charge any fee for receiving your CV or for interviewing.

For more details visit: www.excelwiseconsultants.co.ke.

Only shortlisted candidates will be contacted.

Transport and Logistics, Procurement and Logistics


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