Massive Recruitment by IEBC 2019
Career Kenya: Massive Recruitment by IEBC 2019
Employment vacancy : Today Recruitment Kenya

JOB TITLE: Senior Supply Chain Management Officer (2 Posts)


LOCATION:Headquarters – Nairobi
DIRECTORATE: Directorate of Supply Chain Management
TERMS OF SERVICE: Permanent & Pensionable

 Reporting to the Procurement Manager, the Senior Supply Chain
Management Officer will be responsible for ensuring timely procurement of
goods, services and works; developing and implementing policies, and
administrative systems in line with budgetary allocations.

  • Preparation
    of procurement plans in liaison with user departments;
  • Procurement
    of good, works and services in line with the commission’s requirements;
  • Ensuring
    correct specifications from users, and proper requisition authorization;
  • Preparation
    of tender documents for procurement of goods, works and services;
  • Secretary
    to Commission Adhoc Evaluation Committees;
  • Provide
    professional procurement advice to Commission’s ad hoc tender committees;
  • Preparation
    of contract documents in liaison with user departments and legal
    directorate;
  • Preparation
    and monitoring of payments to suppliers
  • Executing
    procurement work processes efficiently as assigned;
  • Supervision
    of procurement officers and assistants;
  • Preparation
    and submission of accurate, timely and relevant reports and any other
    circular issued by the National Treasury;
  • Enforcing
    of Public Procurement and Assets Disposal Act, 2015, regulations and
    guidelines;
  • Ensuring
    users satisfaction on services rendered by the procurement directorate;
  • Maintain
    and archive procurement and disposal activities records;
  • Make
    procurement follow up and maintain appropriate registers;
  • Managing
    procurement related risks in the directorate and or Commission; and
  • Deputize
    the Manager Procurement
  • Must
    have a minimum of Bachelor’s degree in Procurement; Supply Chain
    Management or equivalent form a recognized institution;
  • A
    postgraduate diploma in Procurement or Supply Chain Management or
    equivalent form a recognized institution/professional body will be an
    added advantage;
  • Must
    be a member of a recognized professional procurement body with valid
    Practicing License from KISM;
  • Must
    have a relevant work experience of six (6) years in procurement, two (2)
    of which must have been at senior level;
  • Must
    be conversant with the provisions of the Public Procurement & Disposal
    Act 2015 and the related Regulations;
  • Must
    have good interpersonal and communication skills;
  • Must
    be a team player and possess good management and leadership skills;
  • Must
    be computer literate and possess good analytical skills;
  • Must
    be a person of undoubted integrity.
JOB TITLE: Administration Coordinator (1 Post)
LOCATION: Headquarters – Nairobi
DIRECTORATE: Directorate of Human Resource and Administration
TERMS OF SERVICE: Permanent & Pensionable
Reporting to Manager, Administration the Administration
Coordinator will be required to assist in the provision of effective and efficient
administrative services and systems in the department.
  • Assist
    in development of policies, procedures, plans, budgets and strategies to
    ensure provision of effective and efficient administrative services and
    systems;
  • Coordinate
    the effective management of equipment and facilities including repair and
    maintenance of buildings and other installations;
  • Ensure
    the implementation of the Commission’s facilities management policies;
  • Develop
    accountability measures, monitor the performance indicators within the
    department and ensure periodic reports;
  • Ensure
    the establishment of effective Office Management Services including
    Hospitality, Protocol, Janitorial Services, Courier, Switchboard and
    Supervision of other Administrative/Office Services
  • Must
    have a degree in either Land Economics, Public Administration, Business
    Administration, Public Facilities Management or related field from a
    recognized institution;
  • Must
    have a minimum of six (6) years of relevant work experience in a busy
    organization, two (2) of them at Senior Level;
  • Demonstrated
    track record in the successful implementation of administration strategies
    processes and
  • Must
    have good interpersonal and communication skills;
  • Must
    be a team player, good management and leadership skills;
  • Must
    be computer literate and possess good analytical skills
JOB TITLE: County ICT Officers (2 Posts)
LOCATION (COUNTY): Vihiga County, Kwale County
DIRECTORATE: Directorate of Information Communication Technology
TERMS OF SERVICE:Permanent and Pensionable
 Reporting to the Director Information
Communications Technology County ICT Officers shall be responsible for all
matters pertaining support on Commission ICT requirements in the Counties.
  • To
    provide first line support on all general and Commission-specific software
    and hardware issues in the county;
  • To
    communicate information on hardware and software issues to corporate ICT
    Services;
  • Solve
    county ICT issues including remote access, emails and telephone;
  • To
    assist in the selection and disposal of redundant ICT Equipment;
  • Provide
    onsite technical support with hardware and software issues where needed,
    including travelling to other Commission sites in their County of
    responsibility;
  • Provide
    ICT point of contact to all users and third parties for all county ICT
    matters, and escalate to ICT at the Headquarters issues that cannot be
    resolved locally;
  • To
    ensure the maintenance of a healthy, safe and secure working environment
    through ensuring compliance with health and safety requirements in
    relation to ICT;
  • Implement
    information security at the regional level as directed by the ICT
    directorate;
  • Perform
    any other duties as assigned by the Commission.
  • Must
    have a degree in Computer Science or equivalent;
  • Certification
    in Networks (e.g. CCNA, CCNP) or Microsoft Certification (e.g. Microsoft
    Certified Professional) is an added advantage;
  • Must
    have at least three (3) years of relevant work experience in a busy
    organization;
  • Basic
    hardware troubleshooting and maintenance strongly preferred;
  • Must
    be a resident of the County he/she is applying to be considered;
  • Must
    be a team player, service oriented, eager to learn and pro-active, willing
    to develop initiatives and stress resistant.
  • Must
    have good interpersonal and communication skills;
  • Must
    be a person of undoubted integrity
JOB TITLE: County Accountants (5 Posts)
 LOCATION (COUNTY): Mandera County,
Turkana County, Samburu County, Lamu County and Marsabit County
DIRECTORATE: Directorate of Finance
TERMS OF SERVICE: Permanent and Pensionable
 This position is responsible for
supporting the County Elections Manager (CEM) on day to day operations and
preparation of all books of accounts in the County office.
  • Initiate
    payment process, prepare and examine vouchers received from the
    Constituency Office Clerks in the County;
  • Prepare
    payroll for the temporary hired election officials for the County;
  • Maintain
    cashbooks and bank reconciliation for the County;
  • Deduct
    and submit statutory deductions made in the County;
  • Disbursement
    of funds to constituency offices within the County and check off returns;
  • Advise
    the CEM on all County financial matters;
  • Certify
    and verify returns and vouchers in the County;
  • Write
    cheques and arranging for withdrawal of cash for County office use;
  • Ensure
    settlement of bills for the services and goods supplied to the County
    offices;
  • Handle
    leave records, office accommodation, medical issues, and any other
    administrative matters in the County;
  • Manage
    and update the risk register on electoral operations in the County;
  • Maintain
    leases, County assets titles and ensure security of all IEBC owned and
    hired premises;
  • Deal
    with procurement matters promptly as may be directed in collaboration with
    Supply Chain Management Assistant;
  • Identify
    constituency needs and supplies and address them for the County;
  • Coordinate
    and maintain proper staff files, personnel, and accounting records;
  • Certify
    and verify returns from the constituencies;
  • Prepare
    expenditure returns in the County
  • Must
    have a minimum of Bachelor’s degree in, Finance, Commerce or comparable
    discipline from a recognized institution;
  • Must
    be a Certified Public Accountant (CPA) (K) or its equivalent
    qualifications
  • Must
    be a member of ICPAK;
  • Must
    have at least three (3) years of service in a comparable position from a
    reputable organization;
  • Must
    hail from the County he/she is applying for as indicated in national
    identity
  • Must
    have good interpersonal and communication skills;
  • Must
    be a team player and possess good management and leadership skills;
  • Must
    be computer literate and possess good analytical skills;
  • Must
    be a person of undoubted integrity
JOB TITLE: Communications Officer (Print) (1 Post)
LOCATION: Headquarters – Nairobi
DIRECTORATE: Directorate of Voter Education,
Partnership and Communication
TERMS OF SERVICE: Permanent & Pensionable
  • Assist
    in the planning and implementation of the Commission’s media and
    publications policy;
  • Assist
    in organizing press conferences, media coverage and attending to media
    enquiries;
  • Draft
    speeches, news releases and any other presentations;
  • Assist
    in the planning and implementation of the Commission’s
  • Information,
    Education and Communication (IEC) and related publicity activities;
  • Design
    and edit publications
  •  Must
    have a Bachelors’ degree in Journalism, Communications; Public Relations
    or equivalent from a recognized institution;
  • Must
    have at least three (3) years of relevant work experience in corporate
    communications;
  • Must
    have excellent script and speech writing skills;
  • Must
    have adequate knowledge of Kenya’s media;
  • Must
    be IT savvy especially on design and graphics
  • Must
    have good interpersonal and communication skills and a team player;
  • Must
    be computer literate and possess good analytical skills;
  • Must
    be a person of undoubted integrity
JOB TITLE: Constituency Administrative Assistants (19 Posts)
LOCATION (CONSTITUENCY); Lafey, Kesses, Malindi, Kasarani,
Mwingi Central, Maara, Ikolomani, Kisumu Central, Kilifi South, Limuru, South
Imenti, Kipkelion East, Kajiado West, Mwatate, Kilifi North, Daadab, Uriri, Mt.
Elgon, Webuye West
DIRECTORATE: Directorate of Voter Registration and Electoral
Operations
TERMS OF SERVICE: Permanent and Pensionable
 Reporting to the Constituency Election Coordinator (CEC), the
Constituency Administrative Assistant shall be responsible for all matters
pertaining the administration of the Constituency Offices where they shall be
deployed.
  • Oversee
    the general management of constituency office in the absence of the CEC;
  • Completing
    voter registration control sheets and control registers;
  • Keep
    up to date statistics on voter registration exercise;
  • Updating
    regularly and maintaining and updated register of electors and making sure
    it is always accurate;
  • Checking
    that all electoral materials and equipment are in good working condition;
  • Assist
    the CEC in mapping of polling stations/registration centres;
  • Assist
    in publicity of voter registration of voters, elections, inspection of the
    register and any other activity to be undertaken by the Commission;
  • Quality
    control the work done by registration and polling officer on voter
    registration;
  • Receive,
    distribute and maintain an inventory of materials and equipment to
    registration centres in time;
  • Replacing
    lost and defaced voters cards with duplicate cards;
  • Assist
    in preparation of work plans, security plans, transport, and logistical
    plans;
  • Safeguarding
    registration data;
  • Assist
    in verifying the register of visitors;
  • Ensuring
    security of office records, equipment and documents, including classified
    materials; and preparing responses to basic routine correspondence;
  • Perform
    any other duties as assigned by the Commission
  • Must
    have a Bachelor’s degree in Social Sciences;
  • Must
    have three(3) years working experience in a busy organization;
  • Must
    hail from the Constituency he/she is applying for as indicated in the
    National Identity card;
  • Should
    be competent and confident in handling office records and processes;
  • Must
    have good interpersonal and communication skills and a team player;
  • Must
    be computer literate and possess good analytical skills;
  • Must
    be a person of undoubted integrity
 Shortlisted applicants shall be required to avail clearances from
the following institutions as they appear for interview;
  • Ethics
    and Anti-Corruption Commission (EACC);
  • Directorate
    of Criminal Investigation (DCI);
  • Kenya
    Revenue Authority (KRA);
  • Office
    of the Director of Public Prosecutions (ODPP);
  • Higher
    Education Loans Board;
  • Professional
    bodies (where applicable) to which the applicant is a member g. LSK, IHRM,
    KISM, ICPAK, AAK, IEK etc. (where applicable) and Credit Reference Bureau
    Africa Ltd or Metropol Credit Reference
After completing online application, applicants are also
required to submit hard copies of application letters, detailed CVs, academic
certificates, testimonials, and ID/Passport to:
The Commission Secretary/CEO
Independent Electoral and Boundaries Commission, 15th floor
Anniversary Towers,

Nairobi

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