Program Management Specialist at International Fertilizer Development Center 2019
Career Kenya: Program Management Specialist at International Fertilizer Development Center 2019
Employment vacancy : Today Recruitment Kenya

IFDC is a non-profit, science-based organization working to alleviate global hunger and poverty by improving sustainable agricultural productivity. IFDC enables smallholder farmers in developing countries to increase agricultural productivity, generate economic growth, and practice environmental stewardship by enhancing their ability to manage mineral and organic fertilizers responsibly and participate profitably in input and output markets.

IFDC was established in 1974 in response to the twin crises of food insecurity and rising energy prices. IFDC is governed by an international board of directors and supported by bilateral and multilateral aid agencies, private enterprises and foundations and Headquartered in Muscle Shoals, Alabama, USA.

IFDC manages field activities in over 20 countries in Africa and Asia through three regional offices in Accra, Nairobi and Dhaka covering respectively: North and West Africa, East and Southern Africa, and Asia. The East & Southern Africa office currently manages over 10 projects in 5 countries, with 100+ staff. Each of these projects is led by a Chief of Party/Team Leader and typically include administrative and operational staff as part of their country operations.


Position Overview

The East & Southern Africa Program Management Specialist will support the Regional Director East & Southern Africa and the regional Senior staff including Chiefs of Party/Team Leaders as needed. The Program Management Specialist will report to the Regional Director and be part of a regional team that include finance and accounting staff, an administrative assistant, a National Administration and Finance/Operations officer ESAFD and the Deputy Director Operations. The Program Management Specialist undertakes a broad range of program management and personal assistant activities and will support national and regional projects in East & Southern Africa as well as support IFDC’s strategic priorities. S/he will be based at IFDC’s Regional Office in Nairobi, Kenya with occasional travel to support regional projects as and when required.

Specific Activities

The Program Management Specialist Will Undertake The Following Activities

  • Provide support to the Regional Director in project management, including monitoring of burn rates, grants, cost-share, consultancies, etc.
  • Set up monthly project review meetings, take minutes and monitor progress on actions
  • Lead in the preparation and coordination of documentation (MoUs, Letters of Agreement, Partnership Agreements, etc.) for the formalization of collaboration with partners
  • Provide support in preparation of contracts for signature in conjunction with relevant IFDC teams at field and HQ level, both from a compliance and technical perspective
  • Provide support in hiring of consultants (development of scope of work, review of consultants’ submissions) and contracting.
  • Provide support to projects/programs on any other operational, grant and contract related matters.
  • Perform any other duties as deemed necessary for the success of the program management or as requested by the Regional Director.
  • Personal Assistant to the Regional Director and 2SCALE Program Director
  • Coordinate travel arrangements for the Regional Director and 2SCALE Program Director
  • Maintain incoming and outgoing correspondences, minute-taking at meetings
  • Organize accurate filing systems – update, archive and maintain project files on the IFDC One drive
  • Identify projects’ events planning and management needs and provide support and guidance in conjunction with program, communications and events staff
  • Coordinate materials and logistics for meetings, conference calls, and conferences for the Regional Director
  • Perform any other tasks related to the function requested by the Regional Director or and 2SCALE Program Director.

Location & Travel

This position will be based at IFDC’s Regional East & Southern Africa Office in Nairobi and primarily covers countries and projects in the region. Support may be required to other countries in which IFDC operates in the region with occasional travel as needed.


Successful candidates must be eligible to work in Kenya and will receive a national contract based in Nairobi, Kenya.

Closing Date

5th of January, 2020

Required Skills

  • Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
  • Experience in formatting, proof reading and editing Word documents and Power Point presentations.
  • Organized and accurate person with attention to detail.
  • Ability to strictly meet deadlines.
  • Ability to work independently and be proactive with minimal supervision and to meet deadlines under pressure
  • Team player, at ease in a multi-cultural and multi-disciplinary environment.
  • Ability to interact effectively with a geographically dispersed multicultural team composed of international and national personnel.
  • Excellent oral, written and inter-personal and communication skills in English; additionally knowledge of French preferred
  • High level of initiative and enthusiasm, adaptability and flexibility.
  • Organizational talent showing skill in self-management; ability to assess priorities and work on own initiative.
  • Excellent organizational skills and attention to details in operationalization of tasks.
  • Analytical aptitude with strong capacity to make decisions and be innovative in problem-solving.
  • Strong sense of integrity and personal commitment to the achievement of goals.
  • Willingness and ability to travel as needed;

Required Experience

  • Bachelor’s degree in administration, business administration or related field, with at least 5 years of relevant professional experience, or Master’s degree with at least 2 years of professional experience.
  • Experience in a similar position with donor-funded development projects in international NGOs is required.
  • Experience with USAID and other donors projects, contractual requirements and grant management guidelines.

Method of Application

Interested and qualified? Go to International Fertilizer Development Center (IFDC) career website on to apply


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