Save the Children Roving Regional Awards (Grants) Coordinator Job in Kenya 2020
Career Kenya: Save the Children Roving Regional Awards (Grants) Coordinator Job in Kenya 2020
Employment vacancy : Today Recruitment Kenya




JOB TITLE: Regional Awards (Grants) Coordinator – Roving

TEAM / PROGRAMME: Regional Awards Team

LOCATION: Eastern and Southern Africa Regional Office – Nairobi; with extensive travel in the region



CHILD SAFEGUARDING: Level 3 – The responsibilities of this post may require the post holder to have regular contact with children and young people. In the overseas context all posts are considered to be level 3.

As part of these responsibilities the post holder will support the establishment of child safeguarding systems, promote a culture of keeping children safe, and ensure that potential harm to children (by our own staff and/or as a result of how we do our work) is identified and addressed on an ongoing basis.

The post holder should report and respond to interventions as determined by position related responsibilities identified in the Child Safeguarding Policy.

ROLE PURPOSE: This role will support the various Country Offices in East and South Africa, with short to midterm Awards Coordination support. The Roving Awards (Grants) Coordinator will when in-country support the Country Awards Lead in the planning, securing and managing of both development and humanitarian awards.

The position plays a lead role in award information management and shares and coordinates information across departments when in country. Additionally, he/she will support the Head of Strategic Portfolio and Awards Management with dedicated support on high risk awards; and providing analysis; compliance capacity building and monitoring of all phases of awards. This role supports various countries in the ESA region, requiring up to 80% of travel.


Reports to: Head of Strategic Portfolio and Award Management – East and Southern Africa

Dimensions: Save the Children works in 12 countries in East and Southern Africa (Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan, Tanzania, Ethiopia, Zambia, Zimbabwe, Mozambique, Malawi) with a current staff complement of approximately 3500 staff and current expenditure of approximately $300 million each year

Staff reporting to this post: none


Award (Grant) Management In-country

  • Provide gap-filling support for any awards staffing gap in CO’s within the region.
  • Support the effective dissemination of award information so that all key contributing staff have a clear understanding of Save the Children processes and donor requirements and expectations throughout the lifecycle of an award (opportunity to close-out).
  • Assist the CO’s with the coordination of activities throughout the entire Awards cycle – Opportunity to close-outs. (i.e Award Kick-Off meetings).
  • Support the Country Award Lead to improve the reconciliation process (reporting assurance mechanism) between Finance, Procurement, Logistics, Distribution, M&E that will ensure accountable reporting to donors.
  • Support and where appropriate coordinate the proposal development process.
  • Support and where appropriate coordinate the internal processes for preparation of donor reports.
  • Facilitate effective and prompt communication by relevant staff with Save the Children funding members on their awards.
  • Support program staff to comply with Save the Children partnership policies and procedures, and ensure all implementing partners undergo legal vetting and that the appropriate agreements are completed prior to commencing work with Save the Children.
  • Support award closeout, helping CO project managers and Award teams to ensure all tasks are completed on time as per the close out checklist and that all required close-out documentations are kept on file.
  • Promote a culture of learning and improvement on awards management throughout the region by sharing best practices.
  • Working with the Regional Awards analyst, on a regular basis and on request, use information from AMS and Power BI to provide sound trend portfolio analysis reports.

Donor Compliance

  • Be the go-to-person on rules and regulations for key donors i.e. USAID, EU, DFID, ECHO, NORAD, IGAD
  • Liaise with members to ensure that all appropriate donor requirements/ are available in-country and in the donor library.
  • Support the Head of Awards Management to identify potential issues and amendment requests and ensure they are flagged promptly to donors via the relevant Save the Children member.
  • Support the country offices to ensure robust and comprehensive donor records are maintained for all awards to meet audit requirements.
  • Work with internal and external auditors as necessary.
  • Conduct donor compliance trainings and Webinars.
  • Develop donor compliance review checklists and follow on quarterly basis to ensure the regional programme and Country Offices are aware and compliant.

Partnerships – Sub awards and sub grantee management

  • In collaboration with the CO’s Partnership Focal Points, ensure that the partnership policies and procedures are understood and used in all the CO’s.
  • Working with the CO’s ensure that partner assessments, legal vetting on AMS and preparation of partner agreements are undertaken as per partnership processes to ensure donor compliance requirements are factored into this.
  • Capacity building and compliance support to CO’s to ensure all new and existing partners have regular monitoring and systems in place so that partner delivery meets donor expectations and requirements, in collaboration with programme operations.
  • Ensure that the partner data integrity and completeness of information in the system for all partner documentation including reports is uploaded onto AMS through spot checks of AMS data.

Award Management System (AMS)

  • Monitor that all awards have all documentation as required uploaded and updated on AMS.
  • Support Country offices with system support where needed.
  • Drive AMS data quality in the region by ensuring AMS system is an accurate reflection of current award status at all times; including partner sub-awards and all attachments.

Capacity Building

  • Assess capacity building needs for awards and programmes staff in the region
  • Coordinate and facilitate trainings and webinars to address the gaps identified.
  • Develop training modules, awards management guidance tools
  • Plan and Facilitate Awards Management Community of Practice Sessions


  • Deliver high quality results in line with the agreed ToR and develop effective relationships with country programme staff.
  • Work closely with rest of the regional Awards team to deliver on the team objectives including any other duties not prescribed above.
  • Establish strong links with SCI Centre Awards team and networking with Awards teams in the region.


Achieving results effectively

  • Collects, analyses and disseminates information to and from communities and other stakeholders
  • Ensure efficient and transparent use of resources in accordance with internal controls
  • Addresses difficult situations and makes tough decisions confidently and calmly
  • Considers the wider impact of decisions to be made in the short and long-term
  • Continuously provides feedback and updates to achieve improved results
  • Coordinates with stakeholders to avoid duplication and maximise resources
  • Documents lessons learned and applies them to future projects
  • Demonstrates understanding of agency project cycle management

Maintaining and developing collaborative relationships

  • Actively participates in networks to access and contribute to good practice
  • Establishes clear objectives with teams and individuals and monitors progress and performance

Operating safely and securely

  • Identifies and communicates risk and threats and minimises these for oneself and the agency
  • Reduces vulnerability by complying with safety and security protocols set by the organisation

Managing yourself in a pressured and changing environment:

  • Helps team members to practise stress management through prioritisation of workloads and modelling of appropriate self-care
  • Remains effective and retains perspective in the face of difficult or demanding situations
  • Maintains ethical and professional behaviour in accordance with relevant codes of conduct
  • Plans, prioritises and performs tasks well under pressure
  • Takes responsibility for own work and for the impact of own actions

Leadership & Developing Others

  • Delivers results and always acts with the beneficiaries in mind.
  • Builds own awareness of the bigger global picture by using a broad range of sources to gather data
  • Demonstrates self-development and management by taking responsibility for own development, and actively seeking out feedback to better understand their own strengths and weaknesses
  • Tailors communication style to certain audiences
  • Gives constructive feedback to enhance capabilities and responsibilities to another for the purpose of his/her development



  • Undergraduate Degree in Business, Social Sciences, Finance, Accounting or any other related degree
  • Minimum 3 years’ working in International Development with a specific emphasis of Fund Management, Project Management and / or Risk Management
  • At Least 3 years’ experience managing and / or implementing USAID/USG grants or contracts
  • Knowledge of guidelines / regulations and reporting requirements of major donors such as EU, DFID, ECHO, UN agencies, DANIDA.
  • Experience in proposal development and coordination processes for complex awards.
  • Demonstrable financial skills, particularly, budget development, BvA Analysis and reporting
  • Ability to engage with and coordinate across multiple stakeholder groups.
  • Cultural awareness and ability to build relationships quickly with a wide variety of people
  • Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
  • Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities
  • Strong communication (written and spoken) in the local language and minimum intermediate level in English.
  • Very strong capacity for attention to detail, problem solving, and analysis of trends.
  • Computer literate with very strong excel and analytical skills.


  • Understanding of SCI Award Management Processes

Equal Opportunities

  • The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Health and Safety

The post holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Additional job responsibilities

  • The job duties and responsibilities as set out above are not exhaustive and the Post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Apply at

Advert closes on 24th March 2020

Job Summary:
Job Title

Regional Awards (Grants) Coordinator – Roving

Job Category

Accounting and Finance

Job Type


Company / Organization

Save the Children

Approx. Salary


Job Opening Date


Job Expiry Date


Job Details
Job Location


Nairobi, Kenya


Nairobi County



If you would like to Get email updates of a new Jobs Vacancies,Enter your email address down here :

Note: Activation required. After subscribing, please go to your inbox and click on activation link