Secretary Job in Kenya (30K) 2020
Career Kenya: Secretary Job in Kenya (30K) 2020
Employment vacancy : Today Recruitment Kenya

Job Title: Secretary –

Location: Thindigua, Kiambu
Working Hours: 7am – 4:30pm
Gross Salary: 20k – 30k
Our client is an established
kindergarten based in Kiambu county.

They seek to hire a skilled Secretary
to manage day-to-day front office and administration functions of the

Organize and maintain an efficient
and effective office that handles a variety of tasks for the administration,
faculty, students, and parents of the school.
Receiving parents, visitors and
answering their queries
Collecting school fees from parents,
issuing receipts and ensuring all fees is collected by end of every term
Admitting new children and keeping up
to date records of each pupil in school
Perform secretarial and clerical
tasks of a varied nature e.g. copying, laminating, running school errands
Distribute mail and handle
correspondence of the office, responding to routine requests for information,
and transcribing, word processing, and proofing letters and responses.
Type, reproduce and distribute
notices, newsletters to staff, students and parents.
Ensure that all communications from
the office meet proper written and oral English standards.
Act as a receptionist, greeting
visitors, answering telephone calls in a pleasant and efficient manner, and
communicating effectively in routine, sensitive, and confidential matters.
File and maintain appropriate student
records, school files, and other business documents
Train on how to perform basic
functions using the school software (intelsoft) e.g. student registration,
receipts, data entry
Maintain a current school calendar of
events and use of facilities.
Maintain a clear and accurate record
of visitors, school enquiries and their contact information.
Assist in organizing school
transport, maintaining accurate student transport lists for each vehicle, and
charging and distributing vehicle phones
Maintain efficient and well organized
electronic and paper data collection and filing systems, including confidential
student and personnel files.
Arrange appointments and maintain a
schedule for the Directors, Head Teacher and assigned staff.
Maintain inventories of books,
materials, uniforms, toys and equipment (desks, tables, chairs) of the school.
Create and maintain a clean,
attractive, orderly, safe, and efficient office environment.
Recommend to the school management
improvements needed in office procedures or operations.
Communicate to the school management
any unusual situations. Advise immediately of any evidence of substance abuse,
child abuse, child neglect, severe medical conditions, potential suicide, or
individuals appearing to be under the influence of alcohol, or controlled
Assist in handling interruptions and
emergencies, calling for assistance when needed.
Assist in fitting and issuing
students with school uniform as needed.
Attend required staff meetings and
serve, as appropriate, on staff committees. Take minutes and keep a record of
meetings and attendees
Display ethical and professional
behavior in working with everyone who communicates or is associated with the
office. Serve as a role model for students and staff in demonstrating positive
attitudes, appropriate attire and grooming, accepting responsibility, and an
effective work ethic.
Protect confidentiality of records
and information about students and staff, and use discretion when sharing any
such information within legal confines.
Perform any duties and
responsibilities that are within the scope of employment, as assigned by the
School management team.
A diploma or certificate in customer
care, secretarial studies or related field
Good spoken and written communication
An organized and methodical approach
to work
Good administrative and computer
The ability to work well with pupils,
teachers and parents
The ability to work under pressure
and prioritize tasks
If you are up to the challenge,
possess the necessary qualifications and experience; please send your CV only
quoting the job title on the email subject (Secretary – Kindergarten) to before 31st January 2020.

Kindly indicate current/last salary
on your CV.


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